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jobs description

Department: Programming and Experience

Position Type: Full-Time – Permanent

Expected Start Date: June

What we offer:
• Flexible work arrangements
• Comprehensive Benefits package includes Extended Health Care, Dental Benefits, Basic Life Insurance, Accidental Death and Dismemberment, Short-Term and Long-Term Disability, and Employee and Family Assistant Program (EFAP)
• Employer-matched Pension Plan at 5%
• Generous paid time off, including Vacation days, Sick Time
• Working in a beautiful park setting.
• Free entrance to the Park, including to our many public special events.
• Employee discounts on food and retail items and free parking.

Who We Are:

Heritage Park is Canada's largest living history museum and offers visitors a chance to experience life in Western Canada from the 1860s to the early 1950s. The Park features historical buildings, costumed interpreters, working antiques, and various exhibits that provide insight into the region's past.

Job Overview:

Under the... direction of the Manager, Community Engagement, the Special Events Coordinator is responsible for the development, implementation and delivery of public events. This position ensures that all of the Park’s public event needs are met during the formative and delivery stages, working collaboratively with members of volunteer committees and the employees of Heritage Park.


Event Support
• Initiate and explore themes for high-yield and mission-driven events, conducting thorough investigations to enhance event planning and execution
• Develop innovative concepts, formulate programming elements, and identify the required resources to support successful event execution
• Actively work with the various Event Committees and employees of the Park on an ongoing basis to refine event elements, introduce new ideas, and identify the resources needed to support the events
• Work collaboratively with the Volunteer Services Manager to identify volunteer needs and opportunities to support events and to ensure there is an appropriate mechanism for volunteer scheduling and supervision at each event
• Assists with the scheduling and supervision of event volunteers as required, ensuring adequate staffing and understanding of expectations
• Work with Marketing staff to develop appropriate marketing initiatives to maximize promotional and public relations opportunities
• Liaises with Catered Events for venue blocking needs and in-house meal requirements
• Identify the logistical requirements concerning the delivery of events and develops/circulates a Master Operations Plan (MOP) to advise others of their roles and responsibilities in support of the special events
• Working in conjunction with the Event Committees and supporting departments, evaluate the success of each event within a reasonable amount of time post delivery using an existing measurement model matrix
• Develop and administer budget resources for each event, ensuring effective financial administration
• Liaise with the Fund Development to ensure that donor and sponsorship needs are met for events
• Perform other duties as required

Organizational Excellence and Wellbeing
• Contribute to inspiring and immersive experiences at the Park through your roles and responsibilities by engaging in Heritage Park initiatives that align with the overall mission and vision of the Park
• Demonstrate commitment to workplace health and safety by complying with Heritage Park's Health, Safety and Environment Management System (HSEMS), following safe work practices, reporting work-related incidents, injuries and hazards, participating in employer training, and adhering policies including the Code of Conduct and the Workplace Violence and Harassment policy
• Actively support a positive work environment through creating an atmosphere of inclusion, engagement and fulfillment in line with Heritage Park values
• Demonstrate responsible stewardship of our people, collections and financial assets by ensuring that they are handled with integrity, sustainability, and a focus on long-term benefits for the organization and its stakeholders

Required Qualifications:
• Post-secondary education in Event Management or related field
• Minimum 2 years’ experience in event management or other relevant roles
• Prior experience in a not-for-profit organization or a museum environment is preferred
• Computer efficiency is essential including proficiency with MS Office Suite of applications is required
• Exceptional organizational skills and attention to detail are essential
• Strong time management skills and ability to prioritize tasks
• Proficient verbal and written communication skills for effective engagement with clients, team members, vendors, and other stakeholders
• Demonstrated strong interpersonal and communication skills in a client-faced setting
• Ability to work independently and in a team environment
• All successful candidates (over the age of 18) will be required to go through Police Information Check as a condition of employment
Calgary AB


Apply - Special Events Coordinator Calgary