United States Embassy Hanoi Ho Chi Minh City Vietnam
2 weeks ago
Announcement Number: HOCHIMINH-2023-24 Hiring Agency: Consulate Ho Chi Minh City Position Title: Secretary Open Period: - 07/12/2023 - 07/25/2023 - Format MM/DD/YYYY Vacancy Time Zone: GMT+7 Series/Grade: LE - 0120 8 Salary: USD $16,364 /Per Year Work Schedule: Full-time - The work schedule for this position is: Full Time 40 hours per week, from Monday to Friday. Promotion Potential: LE-8 Duty Location(s): 1 - in Ho Chi Minh City, VM Telework Eligible: No For More Info: - HR Section 000-000-0000 Overview Hiring Path: - Open to the public Who May Apply/Clarification From the Agency: - For USEFM - FS is FP-05 (Step 1 through 4) (Starting Salary). Actual FS salary determined by Washington D.C. - Open to: - All Interested Applicants / All Sources Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply... Summary: The work schedule for this position is: Full Time (40 hours per week) Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: - Occasional Travel - Infrequent requirement to do any of the following: work unplanned overtime or weekends, travel/work away from the duty station, make early starts/late finishes. Duties The incumbent serves as the Executive Secretary to the CDC/DGHT HCMC Associate Director and Deputy Associate Director by performing secretarial and administrative support duties at the highest level, using good working knowledge of the CDC/DGHT program and all program components. The duties include but are not limited to reviewing all correspondence/documents, receiving all incoming telephone calls and meeting visitors courteously, providing translation and interpretation services, composing complex and technical correspondence; preparing and submitting travel vouchers, faxes and other reports for the Associate Director and Deputy Associate Director; the incumbent also serves as Administrative Assistant to technical staff of CDC HCMC. Qualifications and Evaluations Requirements: EXPERIENCE: A minimum of five (5) years’ experience in the field of secretarial/administrative management is required with at least two of the five years must be as a Secretary/Administrative Assistant to a middle or senior manager (at the Executive Level). JOB KNOWLEDGE: Mastery of English/Vietnamese grammar, spelling, punctuation, paragraphs and sentence structure (syntax) is required. Demonstrated proficiency in typing various correspondence formats (i.e., memoranda, letters, reports, faxes), as well as standardized documents and forms is required. Thorough knowledge gained from prior work experience in providing dependable secretarial/administrative support and assistance to the executive management level is required. Education Requirements: Completion of a university degree in any of the following areas is required: Business, Management/Administration or Language. [please upload degree as verification of educational requirement] Evaluations: This may be tested. LANGUAGE:Fluent Level Speaking/Reading/Writing of English is required; and Fluent Level Speaking/Reading/Writing of Vietnamese is required. SKILLS AND ABILITIES: The ability to work effectively in a team environment is required. The incumbent must be able to work calmly, tactfully, and effectively under pressure and to demonstrate extreme flexibility to manage more than one activity at a time in the performance of daily administrative management duties and responsibilities. In addition, excellent communication and interpersonal skills are critical for: 1) the maintenance of productive working relationships with office personnel; 2) gaining acceptance of Agency-specific changes/decisions relative to secretarial support. Excellent interpersonal and communications skills are required to develop and maintain collaborative and effective working relationships. The incumbent is required to have: 1) the ability to follow oral instructions and to organize, prioritize and follow through on all assignments with mínimal oversight; 2) strong proof reading skills; 3) a strong focus on “attention to detail”; 4) and demonstrated proficiency in word-processing, spreadsheets, databases, and other computer programs. Qualifications: All applicants under consideration will be required to pass medical and security certifications. Benefits and Other Info Benefits: Agency Benefits: Locally Employed Staff working at the U.S. Mission in Vietnam will receive the following allowances and benefits in addition to the annual basic salary listed above 2. Benefits: - Tet Bonus - one-month basic salary. Merit Based Compensation - annual salary increase based on performance. - Annual leave: 120 hours per ye
Ho Chi Minh City Vietnam
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