Ambition New South Wales Australia
1 month ago
We are seeking an experienced and detail-oriented Executive Assistant to provide advanced and confidential administrative support to our dynamic team. The role is an initial 12 month contract with potential for longer term/perm in the furure.
You will play a crucial role in ensuring the seamless operation of the division. You will manage a diverse range of administrative functions, including complex calendar management, international and domestic travel coordination, and high-level client interactions. Your exceptional organizational skills and ability to maintain confidentiality will be essential in this role.
• Calendar Management: Effectively manage complex calendars, including the coordination and scheduling of internal and external meetings, often across different time zones.
• Travel Logistics: Arrange international and domestic travel, including all on-ground logistics, ensuring a smooth travel experience for team members.
• Expense... Processing: Utilize Concur or similar software for processing complex expense reports, maintaining accuracy and compliance.
• Communication: Interact internally across various business functions, including finance, human resources, and technology. Communicate externally with clients and their teams, requiring a high degree of professionalism and diplomacy.
• Event Coordination: Organize internal and external events, from approval and invitation management to RSVP tracking and function logistics.
• Administrative Support: Provide diverse and advanced administrative support, including composing, signing, and sending correspondence on behalf of the company.
• Multi-Tasking: Manage a large team of bankers and juggle multiple objectives, projects, and activities simultaneously.
• Client Interaction: Engage in high-level client contact and handle sensitive information with tact, diplomacy, and sound judgment.
• Phone Coverage: Provide comprehensive phone coverage and collaborate with the broader administrative support team.
• Resource for Policies: Serve as a resource for basic company policies and procedures.
• 5+ years of experience as an EA/PA/ in financial services or professional services, with a preference for executive-level support experience.
• Strong attention to detail and the ability to thrive under pressure and meet deadlines.
• Exceptional communication skills, both written and verbal, maintaining a polished and professional demeanor.
• Excellent time management, organizational, multitasking, and prioritization abilities.
• Experience with Concur or similar tools for travel and expense processing.
• Advanced proficiency in Outlook and other Microsoft Office programs (Excel, Word, PowerPoint).
• A strong work ethic with a demonstrated ability to learn quickly and take on new responsibilities.
If you are a seasoned administrative professional with a passion for supporting the financial services industry and are eager to contribute to our success, we encourage you to apply for this challenging and rewarding opportunity. Join us in delivering excellence in professional services
New South Wales Australia
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