ABOUT US

Based in Barcelona, we bring food and beverage brands closer to consumers in France, Germany, the UK, Italy and Spain through innovative In-home Sampling, Market Research and Social Media campaigns. Our mission? To bring Surprise and Joy to as many homes as possible!

We believe that a combination of a fun product and great people is what makes us stand out. Our work culture is built on collaboration, openness, and positivity, where ownership, proactivity, and pragmatism are highly valued.

We stand out by offering an innovative, efficient and exciting solution for food and beverage brands all over Europe, delivered by the best teams of professionals - you could be next!

THE ROLE

As our Office Manager & Administrative Assistant (maternity leave) you will be responsible for nurturing the workplace environment, maintaining office efficiency and implementing and following up on office policies. You will also act as a support to our Finance and HR Department. The role will be... to replace a maternity leave of around 6/8 months.

YOU WILL
• Design, implement and follow up on office rules and procedures.
• Organise and maintain the common spaces of the office.
• Purchase and inventory management of office supplies and equipment.
• Manage inventory of computers.
• Book accommodation and flights for business travels.
• Manage providers such as fruit delivery, cleaning and coffee providers.
• Fix ad-hoc DIY problems as they occur and liaise with our handyman.
• Listen to suggestions and implement office improvements.
• Conduct internal communication with all members of the office.
• Plan and manage office turns and scheduling according to current COVID measurements and remote working structure
• Managing the registry and flow of a newly created storage space for the product sample
• Event organisation: organising biannual office parties and other activities.
• Handle invoices by collecting and classifying monthly invoices.
• Chase up unpaid invoices and outstanding debt
• Handling hardware requests, acquisition and stock, coordinating with our Helpdesk provider on all issues that are not individual problems, and helping employees with simple issues they might have.
• Point of contact for our Helpdesk and Phone providers as well as administration tasks related to these
• Accounts administrator: manage employees account creation and deletion, clean all the platforms from the backlog, daily assistance with issues like password resets or access issues, permissions, general accounts etc.
• HR support such as managing company benefits and participating in the onboarding of new employees.
• Manage Health & Safety measurements, being the point of contact with our partner company. Organise related documentation and medical check-ups
Barcelona Spain

Salary Criteria