Indiana University United States United States
3 weeks ago
The Department of Chemistry is a part of the College of Arts and Sciences at Indiana University and offers a variety of outstanding employment opportunities such as academics, scientist positions, laboratory technicians, administrative and information technology support, fiscal services and purchasing, technical services (machinists, electronics, glass blowers), student and teaching services, and... much more. Each and every individual in every role is integral to the success of the educational and research mission of the department, the College, and Indiana University as a whole.
Faculty and staff in the Department of Chemistry are committed to developing students' understanding of science and problem solving skills and preparing them for careers in science and the health professions.
The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For the full diversity statement, click here.
• Serves as resource for day to day activities of faculty and staff regarding financial processes and account balances.
• Plans for expenses based on projected budgets as well as to monitor the accounts on the ongoing basis throughout the year.
• Understands the impact transactions have on the overall budget of the department.
• Responsible for reconciling general fund and non-general fund accounts within the Department of Chemistry and advising faculty of their use according to University policy and procedure.
• Reports directly to and works closely with the Director of Business. Compliance with University procedures, as well as those of the Finance Office in the College of Arts and Sciences, is imperative.
• Serves as the main resource for all staff members on financial procedures and payroll.
• Prepares detailed financial reports to share with department administrators.
• Expediently processes all financial transactions, including transfer of funds, budget adjustments, service billings, BEX billings and cash receipts is essential.
• Provides assistance, as needed, in a busy office environment, and provides backup for purchasing and travel activities, and for the Office Services Assistant (when out of the office).
• Initiates HRMS documents (hire/maintain/ terminate/transfer employee, administrative post, leave of absence, renew contract, return to duties, etc.).
• Initiates I-9 and background checks for new employees.
• Ensures work authorizations are current for foreign graduate students.
• Serves as the department's payroll processor. Reviews and balances biweekly and monthly payroll vouchers.
• Initiates adjustment vouchers.
• Works with employees' supervisors to ensure that employee TIME sheets are reviewed and approved before each payroll cycle's deadline.
• Monitors payroll to ensure employees are paid correctly and is responsible for reconciling payroll vouchers with department database for biweekly and monthly payrolls Runs payroll audit reports and circulates to work area supervisors. The chemistry department has approximately 85-100 biweekly paid employees, and 330 monthly paid employees. Changes in accounts, appointments and work authorizations must be closely monitored and up to date prior to scheduled payroll voucher cutoffs to avoid delays or omissions of each employee's direct deposit of their pay. Any problems with payroll must be handled swiftly and professionally so the employee does not suffer any financial duress.
• With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
• Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
• Assists in designing, documenting, and implementing processes.
• Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
• Monitors financial accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
• Serves as liaison to department and/or other university divisions.
• High school diploma or GED
• Bachelor's degree
• 4 years of relevant experience
• 3 years of accounting or budget experience
Combinations of related education and experience may be considered
• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
• Experience in managing and documenting workflows, processes, and/or data entry
• Basic understanding of technology
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software
• Basic accounting and financial skills; ability to reconcile accounts
• Prior demonstrated ability to apply concepts and policies to daily work functions
• Good oral and written communication skills
• Ability to clearly present material and make it accessible to a specific audience
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
$18.27 - $19.47 per hour
For full-time staff employees, Indiana University offers a wide array of benefits including:
• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan o
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