Hardship Level H (no hardship) Family Type Family Family Type Family Residential location (if applicable) Grade GS6 Staff Member / Affiliate Type General Service Reason Regular > Regular Assignment Remote work accepted Non Target Start Date 2023-06-29 Job Posting End Date May 18, 2023 Standard Job Description Architect Associate Organizational Setting and Work Relationships Reporting to the Architect, the Architect Associate directly handles, with large autonomy, requests related to space planning within HQ premises and supports the section to ensure the smooth running of infrastructure projects. The incumbent will work closely with the building management team, staff in different sections in HQ as well as with the procurement unit and individual suppliers. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN... Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties - Prepare and update HQs building floor plans and architectural designs by hand and using a Computer Assisted Design Software Application (ARCHICAD), to keep up with the continuous staff location changes, new office space configurations and building works and/or improvements. - Support the preparation of a detailed a schedule of works with the support of the maintenance team and technicians, vendors and service providers and ensures staff are informed on the forthcoming moves, to minimise disruptions and to make the best use of the General Infrastructure Section¿s (GIS) team. - Handle individual requests regarding workspace and holds discussions, meetings and negotiations on office space matters with Administrative Officers, Chiefs, Heads and Deputies of Units/Desks/Sections/Services/Divisions. - Circulate and explain the plans to concerned staff for comment and agreement, offers counselling to staff on individual workplace rearrangements, ensuring that required consultations take place between GIS and the concerned parties. - Keep Security abreast of projects and changes. - Maintain correspondence related to workspace requests or space planning issues. - Propose space optimisation with limited infrastructure changes. - Ensure the disposal of obsolete furniture and material is timely approved by the authorizing officer or the HAMB and documented in accordance with the provision of UNHCR/AI/2019/6 (and any subsequent revision). - Assist with the identification of potential building relating projects¿ service providers, contractors, or suppliers. - Support the implementation of various tasks within the section including the smooth running of infrastructure projects in areas beyond the workspace, including but not limited to, preparing tendering documents, terms of reference, requests for proposals, memos, answering to technical questions from bidders as well as analysing technical bids and preparing/reviewing evaluations. - Support assessing the financial requirements of building relating projects. - Support the management of contracts relating to the premises and to other GMIS services and projects, review the accuracy or relating invoices and ensure their timely settlement. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses Architecture Interior Design (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Minimum 3 years of previous job experience relevant to the function or related field. Training and experience in using ARCHICAD (Computer Assisted Design software). Desirable Experience in an international administration. Experience in Facility Management. Functional Skills AD-Facility Management IT-Computer Assisted Design Software (e.g. AutoCAD) IT-Computer Literacy (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Desired Candidate Profile Duties - Assist in drafting and revising architectural and technical guidelines, templates, checklists and tools for all UNHCR offices worldwide. - Provide technical guidance and support to field offices on engineering and design-related issues such as works, office building sourcing, facilities management, and space planning. - Assist in reviewing layouts and specifications to ensure compliance with best practices, codes, regulations, and industry standards. - Support various tasks within the Section including but not limited to, preparing tendering documents, terms of reference, requests for proposals, memos, answering to technical questions from field colleagues as well as analysing technical bids and preparing/reviewing evaluations. - Assist with developing concepts and model layouts for accessible, equitable, and inclusive workspaces. Participate in design meetings and contribute to the development of innovative design solutions. - Manage UNHCR's facilities information database. Ensure the data integrity, data quality and up-to-dateness at all times. - Assist colleagues with database usage and provide them with technical support. - Analyse the data and assist in identifying intervention schemes to improve the standard of UNHCR's global portfolio of offices. - Support on the expansion of other technological platforms designed to improve the management of facilities. - Prepare effective reports, written summaries, and presentations. - Participate in meetings and consultations as required, including conducting support missions to field offices. - Perform other related duties as required. Essential - Proficiency in architectural and computer aided design software (AutoCAD, ArchiCAD). - Good command of MS Office suite applications (Word, Excel, Outlook). - Experience in drafting of architectural and engineering design, planning of works, blueprints and model layouts, specifications, cost estimates and time schedules for new construction. - Strong organizational and time management skills. - Excellent verbal and written communication skills. - Ability to work independently as well as part of a team. Desirable - Good knowledge and understanding of legislation governing construction, technical regulations and special technical conditions and professional codes. - Excellent drawing skills, visual awareness and familiarity with software such as Adobe InDesign, Adobe Photoshop, 3D Design (Revit, SketchUp), 3D Rendering (Vray, 3D Max), 3D visualization (Lumion, Blender). Additional information: Candidates must be legally present in Hungary at the time of application, recruitment and hire. Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19. For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher. NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements Remuneration: In case of appointment, a competitive compensation and benefits package is offered. G6 - Salary range: NET 587,586 HUF - NET 688,996 HUF. Benefits: Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year). Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF). Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members. Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). Required languages (expected Overall ability is at least B2 level): English , Desired languages , Operational context Occupational Safety and Health Considerations: Nature of Position The Global Infrastructure Section is one of the four pillars of the Global Mobility and Infrastructure Service (GMIS) within the Division of Financial and Administrative Management (DFAM). The main objective of the Section is to ensure centrally coordinated office facilities management and to provide engineering services to all UNHCR operations, enabling sustainable, equitable and healthy workspaces that meet the needs of staff. As part of the Section, the Global Facilities Support Team in Budapest provides technical expertise in engineering, guidance on property acquisition and leasing of premises, and facilities management as well as monitoring and recording of UNHCR’s network of field offices. For construction projects, support is provided for the procurement of works and services, construction management and contract administration. The incumbent will work under the direct supervision of Land and Buildings Officer reporting to the Senior Land and Buildings Officer in Global Infrastructure Section. This position of Architect Associate is to provide crucial technical work and support to the unit, contributing to drafting, implementing and reporting on the strategic objectives that the Global Infrastructure Section has set for UNHCR's network of field offices. The incumbent is responsible to provide support to the field operations in a wide range of architectural, engineering and construction activities, with due attention to compliance with UNHCR's policies, standards and best practice framework. Another important area of work is to promote the implementation of a healthy, equitable and sustainable workspace for colleagues globally. The incumbent’s tasks also include the oversight and administration of facilities database containing technical, financial, sustainability and accessibility data, and reporting on projects across UNHCR’s global network of field offices. Living and Working Conditions Additional Qualifications Skills AD-Facility Management, IT-Computer Assisted Design Software (e.g. AutoCAD), IT-Computer Literacy Education Certifications Architecture - Other, Interior Design - Other Work Experience Competencies Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness UNHCR Salary Calculator https://icsc.un.org/Home/SalaryScales Compendium Additional Information Functional clearance This position doesn't require a functional clearance Important notice: If you were notified about unsuccessful application While our recruitment system successfully implements UNHCR policies, we have noticed some marginal errors. Please rest assured that a human recruiter will duly review your application as per our internal processes when it was declined due to lack of required number of years of relevant work experience. For external applicants: We would like to call your attention on the eligibility of International Professional (P) category: According to our Recruitment and Assignments Policy, P staff members will not normally serve in the country of their nationality, and the first regular appointment in the P category must be outside the staff member's country of nationality. In practical terms this means that you are not eligible to apply for International Professional vacancies advertised in the country where you are national of. Past application data and previously created applicant accounts are not migrated to this platform. Therefore, when applying for current vacancies, external applicants (not current UNHCR workforce members) should create a new account (“Sign In” on the top left corner >> Create account). Once successfully registered, you can start filling in your data and apply for vacancies. Applications for vacancies advertised on UNHCR’s old recruitment platform will be duly reviewed and processed in the old platform (but no data will be migrated to the new platform). In case of technical difficulties when applying, external applicants (not current UNHCR workforce members) can write to Global Service Desk at [email protected]. For former UNHCR Colleagues: Former UNHCR employees who are on mandatory break-in service or have separated from UNHCR after 1 October 2022 should create an account through this platform. Once you fill in your basic personal information (employee ID, birth date, name, email address), Workday will identify you as prior personnel and merge your employee account with your external applicant account. For Talent Pool / Evergreen candidates: Past applications to Talent Pools have not been migrated to UNHCR’s new recruitment platform. As part of the transitional measures, candidates who were successfully accepted to a Talent Pool (now called Evergreens) have received e-mail instructions for re-submitting their application on UNHCR’s new recruitment platform. The Evergreens are advertised per grade/ level; candidates can apply to one or more levels. If meeting all eligibility criteria at the given level and subject to functional clearance (if applicable), candidates will be added to the relevant talent pool. Applications will be valid for one year, after which candidates can re-confirm their interest. Evergreens are for sourcing candidates for Temporary Appointments (TAs). Candidates considering TA opportunities are recommended to keep an eye on the UNHCR Career website and apply once Evergreens are open for new applications (at the end of 2022). For updating a previously submitted Evergreen application, please click on the “withdraw” button against the Profile and reapply. Note: the change(s) will apply only to the relevant profile. You will have to update all other profiles (if any) if your data (i.e. nationality, new BA/MA degree, new language skill) has changed. Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees). The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life-saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137 countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide. Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact. Why a career with UNHCR? Our dedicated staff work to protect and assist people fleeing conflict and persecution at a time when global forced displacement is at a record high. Our colleagues bring a wide range of specialized skills, including expertise in legal protection, administration, community services, public affairs, health and other disciplines. Disability inclusion If you are a person with a disability and you expect you may face challenges during the recruitment process, you can indicate it in your application form. There are options to select any health conditions you may have and outline any necessary adjustments related to disabilities during the recruitment phases. Providing this information is optional. It will be treated as strictly confidential and used only for the purpose of finding out how to better assist you during the recruitment process. If you missed adding it to your application or need further assistance please let us know here. Adjustments for candidates with disabilities will be provided as best as possible and as needed upon request. All candidates will be assessed based on meeting the requirements for each vacancy in relation to experience, skills, and education
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