Confidencial Rio de Janeiro State of Rio de Janeiro Brazil
3 weeks ago
We are looking to hire a brilliant Bilingual Executive Secretary – Rio de Janeiro / RJ to join our diverse team at GSK in Rio de Janeiro, RJ. Growing your career as a Full Time Bilingual Executive Secretary – Rio de Janeiro / RJ is a fantastic opportunity to develop competitive skills. If you are strong in problem-solving, people management and have the right mindset for the job, then apply for the position of Bilingual Executive Secretary – Rio de Janeiro / RJ at GSK today! Site Name: Brazil – Rio de Janeiro Posted Date: Apr 5 2023 YOUR RESPONSIBILITIES: THIS ROLE GIVES YOU THE OPPORTUNITY TO LEAD KEY ACTIVITIES TO PROGRESS YOUR CAREER, THE MAIN OF THESE ARE: Deal with all documentation related to the areas, following up on replies and actions to be taken; Organize the Diretorates calendar and agenda, supplying it with all pivotal information, avoiding conflicts; Co-ordinate travel arrangements and related travel reports and reimbursements; Request and follow-up payments in general... through SAPsystem; Prepare infrastructure for meetings in general; Participate in internal meetings to identify opportunities to improve processes within the area, providing, when necessary, notes to the minutes of the meetings; Guarantee that all the information needed will be supplied at the expected deadline;Take appropriate steps to engage the right people to solve issues; Keep the files/ information of the department organized and available;Support and interact with Pazarlama and Sales Force teams when/if necessary; Be responsible for filtering all documents prior to submitting them for approval; Be responsible for the payments of the directorate, assuring that they are in compliance with the internal policies; Create, organize and maintain files providing evidences for Back End Monitoring and other audit processes, inspecting accounts and interviewing employees in order to guarantee the accuracy of systems and procedures;Follow all GSK policies, making the related official e-learnings in the expected deadlines; This role requires a high level of professionalism in dealing with senior business leaders inside and outside the organization, and a high level of integrity and discretion in handling confidential information. The successful candidate will possess the ability to complete tasks quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, take effective action without having to know the total picture, and the ability and desire to thrive in a fast-paced environment. This candidate will work closely with the Directors, corporate teams and customers. Why YOU? BASIC QUALIFICATIONS: WE ARE LOOKING FOR PROFESSIONALS WITH THESE CHARACTERISTICS TO ACHIEVE OUR GOALS: Previous experience assisting at the leadership level Able to work on own initiative and under pressure Deliver agreed tasks on time and with quality Proactive, organized and reliable Relates well at all levels Computing Skills- experience with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Previous experience in the function Confidentiality English proficiency If you feel this is your next career move, please apply up to 14/04/2023! Why GSK? GSK is a global biopharma company with a special purpose to unite science, technology and talent to get ahead of disease together so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, its also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves feeling welcome, valued and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together. ATTENTION: Mandatory Vaccination against COVID-19 at GSK Since the beginning of the pandemic, we have implemented numerous measures aimed at protecting everyone against COVID-19, as well as following the guidelines of the authorities with discipline. As a science-led healthcare company and a world leader in Vaccines, GSK plays an important role in disease prevention. We believe that vaccination against COVID-19 is the most effective way to stop the contamination and spread of new variants of the coronavirus. Only mass immunization protects everyone in the community and reduces the risk of contagion. In this context, GSK özgü taken the decision to require all employees to be fully vaccinated against COVID-19. Therefore, the presentation of the vaccination certificate against COVID-19 will be one of the requirements during the admission process. GSK is a global biopharma company with a special purpose to unite science, technology and talent to get ahead of disease together so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, its also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. Were committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce. Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK’s commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site. OUR INCLUSIVE WORKPLACE MAKES OUR EMPLOYEES FEEL ENGAGED BY THE CONTRIBUTION THEY MAKE, BY AFFORDING THEM EQUAL TREATMENT REGARDLESS OF ACTUAL OR PERCEIVED CHARACTERISTICS. AS SO, WHEN YOU APPLY FOR A JOB AT GSK, IT IS NOT NECESSARY TO INCLUDE ON YOUR RESUME INFORMATION SUCH AS: race, color, ethnicity, age, gender, sexual orientation, marital status, religion, origin, photographs or any other personal characteristics. Find out what life at GSK is really like . BENEFITS OF WORKING AS A BILINGUAL EXECUTIVE SECRETARY – RIO DE JANEIRO / RJ IN RIO DE JANEIRO, RJ: Ï Learning opportunities Ï Opportunities to grow Ï Attractive package
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