Are you organised, detail focused and proactive? We have the perfect opportunity for you! Currently we are recruiting for a permenant Execitive Assistant position with a smaller government agency. This is the ideal role for someone looking to take a step up by building on their existing administration skills as our client is open to a range of experience, although previous government sector work history is key.

As there is currently no one in the role, the ideal start date is as soon as possible – so if you are immediately available to start work this would be a perfect chance to ‘try before you buy’ as our client is open to candidates starting in a temp capacity.

What to expect from this role;

In this position you will be supporting a senior manager at the tier 3 level and will be required to provide support to them and their wider team where required.

Basic responsibilities will include;
• Manage professional and personal scheduling, including agendas, mail, email, calls, travel... arrangements, client management, and other company logistics
• Coordinate content and flow of information to senior executives
• Arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team communications and plan events, both internally and offsite

Our ideal candidate;

As mentioned our client is open to a range of experience levels, be that personal assistant, senior administrator or current executive assistant looking for a new exciting environment.

We are looking for;
• Ideally strong government experience, including a strong knowledge of processes and systems
• Experienced user of MS Office, especially Outlook and Excel
• Sound organisational skills and attention to detail, including accuracy and ability to memorise documents
• Effective communication within the team and to senior managers, including the ability to build strong relationships with stakeholders where required
• Prior experience in a support role of some form
• Positive attitude and desire to work collaboratively to acheive the wider objectives of the organisation

About Madison;

We are proud to be part of the Accordant Group – the largest recruitment company in the country and the only recruiter on the NZX. Our Business Support team are right in the heart of Wellington and we pride ourselves on building great relationships with our clients and candidates. We would be delighted to have the opportunity to show you why we are good to do business with.

If the above sounds interesting and you would like to hear more about the position, then please click APPLY! Alternatively feel free to send your CV directly to [email protected]
Wellington New Zealand

Salary Criteria