General Description:
The purpose of this class within the organization is to monitor expenditures and revenues of various departments within the City and to ensure the proper allocation of budgeted funds on a monthly basis. This class works independently, under limited supervision, reporting major activities through periodic meetings
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Duties and Responsibilities:
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
Essential Functions:
Completes quarterly analysis of agencies and provides information for all necessary budget adjustments.

Processes budget development worksheets in the financial accounting system.

Compiles necessary documentation for annual audit support as needed.

Performs cash management, reconciliation and reporting of all grant transactions to both Federal and State automated accounting systems.

Supports financial planning, review, and preparation of department's budget.

Develops, manages, controls and organizes, the Federal grants revenue management, State financial reporting.

Analyzes budget proposals, financial reports and expenditures, and develops recommendations for budget allowances.

Completes quarterly analysis of agencies and provides information for all necessary budget adjustments.

Monitors budget execution, ensuring agency requirements are in line with the City's yearly spending plan.

Analyzes resource requests from senior program managers and provides recommendations to senior leadership on the financial viability of the proposals.

Provides financial reports such as contract obligation and expenditure reports, end-of-year funding balance, as well as weekly status of funds reports.

Compiles necessary documentation for annual audit support as needed.

Executes a wide range of analysis duties, including the preparation/review of monthly group financial packages and balance sheet trend and variance analysis.

Enters approved program budgets and modifications into accounting system, develops and maintains tracking system for milestones, technical, financial and other reporting, and renewals and extensions.

Ensures contractual compliance for all grant funds received are proper coding of all direct expenses tied to grants.

Works with the independent auditors with the review of the City's financial records.

Prepares and posts journal entries/budget transfers, budget supplements, etc.

Prepares and balances financial reports and Treasurer's daily cash sheets.

Balances and drawdowns funds for the CDBG and Mass Transit grants also, prepares quarterly and yearly reports.

Additional Duties:
Performs routine professional work overseeing the fiscal control activities of the Federal and State grants programs within the City of Petersburg.

Oversees the City's unclaimed property.

Performs related work as assigned.

Responsibilities, Requirements and Impacts Data Responsibility:
Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Collects, classifies or formats data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information.

People Responsibility:
People include co-workers, workers in other areas or agencies and the general public.

Supervises or leads others by determining work procedures, assigning duties, maintaining harmonious relations, and promoting efficiency.

Asset Responsibility:
Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies or small amounts of money.

Mathematical Requirements:
Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses mathematics involving the practical application of fractions, percentages, ratios and proportions; or measurements, logarithmic, or geometric construction; may use algebraic solutions of equations and inequalities, descriptive statistics, deductive geometry, plane and solid and rectangular coordinates; mathematical and classifications or schemes.

Communications Requirements:
Communications involves the ability to read, write, and speak.

Reads technical instructions, procedures manuals and charts to solve practical problems, such as assembly instruction for tools, routine office equipment operating instructions, and methods and procedures for investigations and in drawing and layout work; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.

Judgment Requirements:
Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Responsible for the actions of others, requiring almost constant decisions affecting co-workers, crime victims, patients, customers, clients or others in the general public; works in a moderately fluid environment with guidelines and rules, but frequent variations from the routine.

Complexity of Work:
Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.

Impact of Errors:
Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is moderate – affects those in work unit.

Physical Demands:
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves sitting most of the time, but may involve walking or standing for brief periods of time; requires little or no dexterity.

Equipment Usage:
Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses computer or work aids involving little or no latitude for judgment regarding attainment of a standard or in selecting appropriate items.

Unavoidable Hazards:
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Safety of Others:
Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public.

Requires no responsibility for the safety and health of others.
Minimum Education and Experience Requirements:
Requires a Bachelor's Degree in accounting.

Requires four years' experience in professional accounting work, preferably in the government sector, or any combination thereof.

Special Certifications and Licenses:
None.
Americans with Disabilities Act Compliance:
The City of Petersburg is an Equal Opportunity Employer. ADA requires the City of Petersburg to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management
Petersburg VA USA

Salary Criteria