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Personal Assistant (M/W/X) Luxembourg

Manpower Luxembourg

Manpower Luxembourg Luxembourg Luxembourg

1 month ago

Manpower is urgently recruiting for one of its clients, European institution in Luxembourg:

Personal Assistant (M/W/X)
Temporary contract

Your tasks:
• Manage and maintain the company diary;
• Arrange internal and external meetings for the company and senior members of the Legal team, including coordinating appointments, booking rooms, agendas and equipment, and ensure relevant documents are available in advance of meetings;
• Answer telephone calls, monitor correspondence and take appropriate action to ensure a professional and timely response is given;
• Plan, follow-up, and coordinate daily work (administrative tasks, handle contacts, emails and post);
• Verify invoices from external law firms, and ensure they are in compliance with company policies
• Make any travel arrangements;
• Attend meetings and take minutes when required;
• Provide additional support to other Management Board Members and members of the company, including Compliance;
• Undertake other ad hoc projects and... administrative tasks related to the above, such as preparing and reviewing presentations and speeches;
• Interact with various colleagues within the organisation, including Management Board members and the Legal team, and liaise with external lawyers, as well as external suppliers;

Your profile
• Ideally educated to bachelor’s degree level
• At least three years of experience in a similar position or in an administrative role, ideally acquired in a multinational environment
• Complete mastery of Outlook and Microsoft Office products including Word, Excel, and PowerPoint
• Knowledge of Microsoft Teams would be an asset
• Knowledge of SharePoint and Oracle Fusion would be an asset
• Excellent oral and written English skills, additional EU languages would be an asset.
• Communication and interpersonal skills
• Teamwork and collaboration
• Resilience, flexibility, and adaptability to change
• Leveraging diversity and inclusion

Interested in joining a European Institution? Please apply on line.
Your application will be treated with the strictest confidentiality
Luxembourg

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