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Personal Assistant to Fund Manager GWSCF & Head of Development... Melbourne VIC

GPT Group

GPT Group Melbourne VIC Australia

4 weeks ago

Get to know GPT:- a leading Australian ASX listed, diversified property group that owns and actively manages a $32.4 billion portfolio of high quality office, logistics and retail assets across Australia. GPT undertakes four core business activities. We invest in, develop and manage Australian real estate assets and funds to create value for our stakeholders in a sustainable way. GPT is at an exciting stage of evolution and growth across our portfolio.

Our talented people are central to GPT's ability to deliver on our strategy and generate value for our stakeholders. Their passion, expertise, and capability drives our business activities and shapes our strong culture. Our ability to attract, engage and retain a motivated and empowered workforce is central to our success. At GPT we foster an inclusive and high performing work environment that provides our people with valuable wellbeing, flexibility and development opportunities.

We are currently seeking a Personal Assistant to... provide administrative support to two senior managers with day to day operations and provide limited support to both wider teams.

The Role

This varied role includes inbox and diary management, travel bookings, expense processing, invoice & file management; coordination of project budgets, formatting of reports and presentations, dealing with key internal and external stakeholders as well as general office administration.

The Personal Assistant will be an approachable and polished individual who is highly organised and can multi-task. They must have a strong sense of team ethics, discretion, an eye for detail, be flexible to change and have the ability to work autonomously and cohesively as part of a team.

What you will be doing
• Efficiently managing multiple diaries and conflicting requests whilst maintaining accuracy and capturing requirements for meetings, conferences and travel plans and ensure these are fulfilled. As well as, managing arrangements for all meetings including venue selection, attendance, room set-up, AV requirements and catering and travel requirements for the team, if required.
• Formatting of presentations and documents in accordance with GPT style guidelines. This includes co-ordinating content from various internal contributors for numerous documents such as investor and strategy presentations as well as business plans and board papers. You will be also required to assist with all aspects of Results reporting relating to the business units you are supporting
• Coordination of events, such as an investor tour of Highpoint Shopping Centre this year.
• Liaising with internal stakeholders and travel consultancy to ensure efficient coordination of routes, connections and times in accordance with GPT Travel Policy.
• Raising purchase orders and invoices, ensuring statements are processed correctly and efficiently each month and Assist administratively with management of project costs.
• Managing a logical and efficient filing system for documents to ensure information is stored appropriately and easily accessible to relevant staff.

What makes you stand out

You will need to have several years' experience as a Personal Assistant or administration focused role, preferably within professional services environment, coupled with excellent communications skills in both written and verbal form.

Your ability to effectively work autonomously, take ownership of and have the ability to prioritise multiple tasks and be able to liaise with senior stakeholders.

You will have sound skills SAP and SharePoint and event software as well as proficiency in the Microsoft Office suite.

This opportunity would suit a team player who is a highly organised, approachable and polished individual, with an eye for detail, who wants to build their career within a leading property company.

What make us stand out

Benefits
• Flexible working arrangements and generous leave options.
• Market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance upon return to work.
• Diverse and challenging career opportunities with a Learning & Development Team dedicated to helping you reach your full potential.
• Comprehensive Wellbeing programs and market-leading policies and support to cover a diverse range of needs.
• Corporate superannuation plan and discounted health insurance.
• Peer nominated recognition awards and generous Employee Referral Program.

Awards
• Ranked 9th in the 2023 Gender Equality Global Report and Ranking released by Equileap, out of 3787 organisations globally.
• Ranked 1st in the 2022 Global S&P Corporate Sustainability Assessment, out of 800+ listed real estate companies.
• Gold ranking in Australian Workplace Equality Index (AWEI) for LGBTQ+ inclusion.
• Awarded Workplace Gender Equality Agency (WGEA) Employer of Choice (2021 - 2023) for the fourth consecutive time.
• Accredited as a Family Inclusive Workplace in 2022.

The GPT Group embraces those with diverse experiences, perspectives, and backgrounds. We welcome applications from First Nations peoples recognised by our Stretch Reconciliation Action Plan (RAP), those with disabilities, candidates from the LGBTQIA+ community and other underrepresented groups.

What are the next steps?

If this role sounds like you then we want to hear from you! Click on "Apply" to submit your formal application and Mandy McComb from the Talent Acquisition Team will be in touch
Melbourne VIC Australia

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