Our client, Alfred London is #hiring!

Do you have what it takes??

About Alfred

We are a strategic communications consultancy who believe that brands should stand for more than profit and contribute positively to the world. We help brands do this by driving movements not movements. A moment is always lost, even if it generates momentary attention. A movement lives on and defines tomorrow.

The team is packed with some of the top talent in the industry, loaded with energy, enthusiasm, and most importantly, a genuine love of what we do. Our clients include global brands looking to change perception through to innovative start-ups with big ambitions. We are passionate about our culture, which is inclusive and supportive, and we are going through the B-Corp process to become a more sustainable agency which truly has a positive impact on the world.

The Role

Culture is at the heart of everything we do and we believe creating and developing strong relationships is the key to a thriving... team. Our office and culture coordinator will play a vital role in harnessing a strong culture through creating inclusive initiatives and providing seamless support across the team and throughout the office.
• Open to full or part-time (2 days a week)*

How you will support with the Alfred Mission

Culture and Team
• Ensuring visitors and new joiners have a warm welcome to the office and you are a key point of contact for those entering the business
• Conducting Health and safety inductions with new joiners
• Creativity in planning and organising social and cultural activities which contribute to the development of a collaborative and fun working environment.
• Ensuring that our kitchen and pantry is full stocked, and support with prepping for meetings
• Ad-hoc supporting of team with administrative tasks
• Supporting leadership team with diary management
• Understanding the dynamic of the business beyond your immediate workload and responsibilities; co-operating with colleagues; maintaining a positive attitude; respecting the time and workload demands of others and offering support where required.
• Upholding a positive and supportive company culture by initiating or taking part in activities designed to enhance teamwork, company processes and client service
• Drive positivity day to day to foster a strong working environment and supporting with team happiness
• Inspiring others to live and breathe our values by embodying those values yourself.

Operational Efficiency
• As the first point of contact for colleagues, suppliers and clients, your responsiveness and solutions-oriented approach helps to maintain a productive working environment.
• Prompt and proactive responses ensure non-client calls and enquiries are efficiently dealt with.
• Alfred’s professionalism is reflected in well-presented office and meeting room areas, which are always tidy, well equipped and ready for use throughout the day.
• Effective working relationships with landlords, maintenance and cleaning contractors, ensures a consistently well-maintained working environment.
• General administration and office maintenance duties are undertaken with enthusiasm and attention to detail.
• Efficient office administration systems, including data management and filing are in place and are regularly reviewed in line with compliance requirements and business needs.
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Inspect buildings’ structures to determine the need for repairs or renovations if needed
• Review utilities consumption and strive to minimise costs where possible. Work with management team to ensure that the office looks at sustainable solutions
• Ensure provision of an adequate supply of materials and supplies including equipment, stationery and first aid kit. Where suitable and cost-effective source ‘green’ suppliers and environmentally friendly products, promote recycling, sustainability and reduction of office waste.
• Organise and review office security and general administrative processes and induct new staff on relevant office processes, including data protection, security and fire safety.

IT Support
• Ensure laptops are set up and administered to new joiners in a timely manner
• Supporting the team with IT issues promptly - liaising with our IT supplier on key issues

Finance Administration
• Financial correspondence and paperwork are received, recorded and promptly dealt with.
• Enquiries are efficiently handled and responded to within two working days.
• Office budgets are diligently monitored and managed to ensure expenditure remains within agreed limits.
• Promptly recorded and payments to suppliers executed within designated timescales.
• Your time spent helping colleagues understand and adhere to company financial controls and procedures contributes to the agency’s financial health.
• You raise financial issues with the senior management team to ensure a prompt and effective resolution to problems.
• Timely and up to date financial information is provided to the senior management on occasion

Person Specification
• 1- 2 years relevant experience
• Excellent interpersonal, oral and written communication skills, with the ability to converse at senior level.
• Excellent organisational and time-management skills
• Strong knowledge of Microsoft Office Suite 365 (Word, PowerPoint, Excel, Outlook) and other commonly-used office packages
• The ability to prioritise tasks and work under pressure
• Strong attention to detail
• Flexibility and adaptability to changing workloads
• A proactive attitude with a problem-solving approach to work Ideally experience working in a marketing or communications environment or fast paced creative environment

Our Culture

We are passionate about our culture, we were shortlisted for a PR Week Best Places to Work award in 2022, and in 2021 won a PRCA Workplace Champion Award, and two 2021 Company Culture Awards.We have striven to create an agency which heroes a positive and supportive culture. At Alfred we value the relationships we have with each other, we ask and want everyone to be themselves, to share their opinions, experiences and ambition to drive excellence.

Being an Alfredian, What's in it for you?
• Private healthcare including half price gym membership, free access to Headspace app, an online GP, and access to counselling, therapy and CBT
• Additional benefits such as free Amazon Prime membership, Cycle to work scheme and access to Headspace meditation app
• Flexi Friday (1pm finish)
• Permanent Flexible working - Two set days in the office and three flexible /remote
• Career progression, support and training plan tailored to individuals. We encourage ambition and don’t just promote at 360 six monthly appraisals.
• Make your movement fund – to support for following a personal passion outside of work
• Culture currency – Monthly Alfred excursions to broaden our horizons
• Free bar, monthly socials, birthday cake, anniversary champagne, team lunches and a yearly team trip, and all that fun stuff!
• Above inflation pay-rises and £500 cost of living payment
• 25 days holiday, and an extra day for each year you are at the agency (up to 5 years)

Diversity and inclusion: our commitment

Alfred is an equal opportunities employer. We welcome everyone and are committed to creating an inclusive environment for our employees. At Alfred we celebrate difference, and we encourage everyone to be themselves at work. We’re undertaking a number of initiatives to ensure the Alfred team is more representative across a range of areas in relation to diversity. We know we’re not there yet, but we’re committed to making real change and will share regular progress updates on our blog. Read the latest here. https://alfredlondon.com/blog/di-alfred-update/

To see more about the work we do check out our website: https://alfredlondon.com/ and if you are interested in finding out more about our vibrant culture check out our instagram: https://www.instagram.com/wearealfred/?hl=en
United Kingdom

Salary Criteria