Job Type






Information & Records Management Coordinator Australia

WorkSafe Victoria

WorkSafe Victoria Australia Australia

2 months ago

WorkSafe is Victoria's workplace health and safety regulator. We are also the workplace injury insurer. Our job is to reduce workplace harm and improve outcomes for injured workers. This is our promise to the Victorian community and the reason we exist.
$94,473 per annum + superannuation
Full Time and ongoing

The key purpose of this role is to engage across all levels of the business to provide expert digital records and information management advice, archival and retrieval of physical records, support and coaching services, whilst driving the continuous improvement of information and records management activities in line with digitalisation transformation strategies.

Key Responsibilities
Undertakes work autonomously following established priorities, practices, and methodologies to deliver quality outcomes
Develop and provide continuous improvement opportunities of records management activities which are client centric and customer focused while also considering compliance... elements
Implement business specific processes and policies with a key focus on improving service delivery, increasing engagement, and increasing the governance and usage of electronic records across WorkSafe
Support the effective design, development and implementation of business solutions and associated tools, with a focus on driving user accessibility and collaboration
Provide specialist advice to the Information Management Team Lead in relation to the long-term strategic application of the EDRMS (Electronic Document and Records Management System) with a view to digitisation, automation, and information / data management
Engages with internal and external stakeholders to provide specialist advice and develops recommendations for resolution
Contributes professional expertise to teams across WorkSafe working on complex projects
Develop appropriate standards, frameworks and guidance material to support users while also delivering training and coaching to users across WorkSafe
Accountable for creating and capturing accurate and complete records of the business activities related to this position, in accordance with approved policy and procedures. This is applicable to both hardcopy and electronic information, including email
Please ensure you take a look at the Position Description here for additional information on accountabilities for this role.

About you

You will be able to demonstrate;
Extensive experience in the operation and maintenance of EDRMS platforms
Experience providing expert advice and analysis on the implementation, configuration, and ongoing management of an EDRMS
Extensive knowledge of current recordkeeping and information management practices and principals, in electronic and physical format as well as developing trends in data management
Exposure and ability to deliver change with proven management principles and practices
Ability to lead and/ or manage projects and initiatives (small or large) to completion within agreed timeframes and resources to the expected level
Proven ability to prepare and deliver appropriate documentation including policies, procedures, frameworks, and business briefing documents
Advanced conceptual, analytical, and problem-solving skills including ability to solve problems outside previous experience by applying models and concepts
Experience with SharePoint and Office 365 preferred
Relevant tertiary quaifications in Information Management or extensive experience at a senior level in record management
What's next?

Applications close 11:00pm on Wednesday 15th March 2023. Click the link to apply, and join us in making a difference to Victorian lives.

Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and/or Medical Assessment) as part of the recruitment process.

Candidate screening may take place prior to the advertisement closing, so get your application in.

WorkSafe's Strategy has our core purpose front of mind - reducing workplace harm and improving outcomes for injured workers. We don't shy away from the importance of our purpose to the Victorian community, that's why we have a stated ambition to be world leading.

We want Victoria to be the safest place to work in Australia and one of the safest in the world; and we aspire to be a world leader in return to work after a workplace injury.

WorkSafe is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with WorkSafe's obligations under the Occupational Health and Safety Act 2004 (OH&S Act).

Therefore, all WorkSafe employees are required to have an up to date COVID-19 vaccination status, which is currently defined by the Australian Technical Advisory Group on Immunisation (ATAGI) as three vaccine doses, unless a valid medical exemption applies.

To meet our obligations under the OH&S Act, WorkSafe will request vaccination information or evidence of an exemption in the pre-employment stage.

Prior to commencement of employment with WorkSafe you will need to provide evidence that you are vaccinated against COVID-19 and have an up to date vaccination status, or that a medical exemption applies.

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