SOS Children's Villages
SOS Children's Villages Kigali Rwanda
2 months ago
PROCUREMENT OFFICER VACANCY ANNOUNCEMENT
Position Title: Procurement officer
Vacant positions: 1 person
Type of contract: Fixed term
Working location: Kigali National office
Supervisor: Head of HROD and Administration
Deadline: 15th March 2023
Context of the Organization
Established in 1949, SOS Children's Villages is a dynamic social development international organization working globally to meet the needs and protect the interests and rights of vulnerable children. In Rwanda SOS Children’s Villages is an affiliate of SOS Children’s Villages International which is a federation of over 130 SOS Children’s Villages associations world-wide. We build families for neglected, abandoned or orphaned children, we help them shape their own futures and we share in the development of their communities.
The purchases and expenses related to Program activities implementation will be implemented through a Procurement Unity attached to KURA UMENYE Project established at the National Office and is... responsible for the core services of procurement management, Monitoring & Evaluation (M&E) and technical coordination. In this sense, these terms of reference are presented in order to hire a Procurement Officer to facilitate the procurement and contracting activities of the Program.
The objective of the appointment is to effectively manage the procurement processes required for the implementation of the Program in accordance with the SOS Children's Villages Rwanda established procurement procedures, laws and regulations.
The Procurement Officer will report to the Head of HROD & Administration
Qualifications and experience:
The Procurement Officer should have:
A Bachelor’s Degree in Procurement Management, Business and Administration, Finance or other related field from a recognized university
Computer competence in software packages: Microsoft Word, Excel PowerPoint and Program Management.
More than 3 years in Procurement Management within project funded by international organizations.
Familiarity with Donors, and in particular NGO procedures,
Knowledge of Rwanda Procurement Act, NGO and other lending agencies procurement policies.
Demonstrated the ability to motivate and promote collaboration among diverse team and team members
Demonstrated analytical and problem solving and negotiating skills with the ability to balance program objectives and procurement requirements.
Excellent written, oral in English, and interpersonal skills and ability to communicate effectively with colleagues
The Procurement Officer will:
Plan, supervise and coordinate procurement activities of the SOS Children's Villages Rwanda for goods and services
Prepare and submit in a timely manner the annual procurement plans of the SOS Children's Villages Rwanda in accordance with its Annual Operating Plans.
Examine relevant documents and liaise with suppliers to verify and develop specifications of purchase requests to determine the need for purchases.
Consult price lists and catalogues and communicate with possible suppliers to obtain information on prices and services available, quality and availability of products and compare data to determine the best suppliers.
Advise the SOS Children's Villages Management of inherent contractual rights and obligations and valuates contract performance for compliance.
Prepare and evaluate bidding documents and associated contracts, in accordance with the SOS Children's Villages established procurement procedures, laws and regulations.
Draw up tender lists based on Program’s requirements and study bids, comparing prices and specifications.
Arrange for the Selection Committee to review tenders and prepare relevant paper work.
Complete and forward Purchase Orders or Contracts to Suppliers or Consultants; negotiate and follow-up as required with respect to delivery of goods and services.
Maintain records and support documents that are necessary to account for all purchases and distribution of goods and services related to the implementation of the Program.
Follow up claims or complaints occurring during performance of Contracts.
Manage the program procurement through implementing all policies and procedures related to procurement activities & ensuring that SOS Children's Villages and Rwanda regulations Procurement guidelines are followed in all transactions.
Undertake the program procurement activities, such as reviewing technical specification for goods and works; researching market for procurement bid lists; reviewing Terms of Reference for consultant services; preparation of bidding documents; writing evaluation reports; training of bid evaluation committees.
Lead the development of the program Procurement Plan and generate regular updates for the guidance of the program team
Develop tools for capturing procurement data and identify progress towards the achievement of the procurement schedules.
Update the monthly procurement plan.
Participate in program technical committees or component team meetings in order to ensure timely implementation progress and a focus on procurement related activities:
Work closely with the Head of HROD & Administration, Head of Locations/ Accountants to assist in the preparation of reports
Please note: This job description outlines only the general scope of activity and the basic tasks and responsibilities associated with his/her position. It may be supplemented with a more detailed definition of tasks, responsibilities and work-plan and is subject to change at the discretion of the direct superior
Procurement Officer at SOS Children's Villages Kigali jobs
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