Functions / Key Results Expected

This position is located in the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) in Addis Ababa. Under the overall supervision of the Fund Manager/Head of Humanitarian Financing Unit, the Finance Officer, reports directly to the International Finance Officer.

The Finance Associate will be expected to be able to perform the following, prioritized according to operational requirements:

Summary of key functions:
• Financial Review
• Financial Management
• Administration

Financial Review:
• Perform a thorough review of the project proposal budgets as per fund operational guidelines and allocation strategy and ensure cost effectiveness analysis of proposals by cross-checking of items commonly purchased under EHF.
• Support the Finance Officer and Program Staffs in the review of budget revisions, reprogramming or Cost/No-Cost Extension requests from implementing partners;
• Ensure on time submission of interim and final financial... reports by implementing partners, review and clear the reports in due time as per CBPF Operational guidelines;
• Support the Finance Officer on audit process including facilitation of contracting external auditing companies, support the planning, advise on the review/clearance of audit reports and ensure follow-up of critical audit findings;
• Review the partner’s due diligence application to ensure accuracy of their banking information and documentations;
• Conduct periodic financial spot-check visits to partner offices, prepare the spot-check report and ensure visit findings are thoroughly discussed with the partner and recommendations are understood and followed.

Financial Management:
• Liaise with Administration Unit on tracking of expenses processed by Administration Unit and regularly produce and monitor the expenditure reports to inform further decision-making related to cost plan;
• In close coordination with Finance Officer, prepare financial analysis of the fund allocations for donor reporting, EHF annual report and the fund dashboards;
• Conduct partner sensitization on EHF procedures and guidelines for accessing grants, working with the Grant Management System (GMS), complying with the United Nations Financial Regulations and Rules (UNFRR) and the EHF Operational Manual through participation in meetings and workshops;
• Track, collect and review financial reports, installment requests, and projects refund on EHF financial tracking sheet from EHF partners to ensure accuracy and compliance with EHF guidelines and provide feedback to colleagues and partners as necessary;
• Work closely with Funding Coordination Section (FCS) Finance in New York on financial reports, budget reviews, payments, and refunds;
• Assist HFU staff and EHF stakeholders regarding queries on budget, financial reports, payments, refund and deposit-related issues;
• Provide guidance and advice on EHF Operational Manual, internally (HFU, FCS, etc.) and externally.

Administration:
• Support the Pooled Fund Manager and Head of the Unit in liaising with companies carrying out contractual services on behalf of the HFU, and provide support and information as and when required;
• Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to program budgets and the EHF in general;
• Document and file all financial documents like spot-check reports, audit reports, refund payments and financial authorization for recording purpose and future reference;
• Supporting the HFU on travel, missions, meetings, and appointments;
• Provision of necessary logistical support to HFU and organize events/workshops;
• Organizing transport, hotel bookings and other logistics for missions at sub-national levels and abroad, as needed.
• Liaising with the CO Administration Unit for supporting the staff recruitment, procurement processes, IT, and finance, as required;
• Maintenance of the filing system ensuring the safekeeping of confidential materials.
• Perform other duties as required.

Impact of Results

The key results have an impact on the overall CO/EHF efficiency in financial resources management and success in implementation of operational strategies. Accurate analysis and presentation of financial information enhances UNOCHA credibility in use of financial resources and proper financial process management. The information provided facilitates decision making of the management.

Job Requirement

Education:Secondary Education with specialized certification in Accounting and Finance. University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience: Seven years of progressively responsible finance experience with secondary education and four years with university degree is required at the national or international level.

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

UN/NGO experience desirable.

Language Requirements:Fluency in English and national language of the duty station is required.

Competencies and Critical Success Factors

Corporate Competencies:
• Demonstrates commitment to UNOCHA’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning
• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to UNOCHA practice areas
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
• Ability to perform a broad range of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting.
• Sound knowledge of financial rules and regulations, accounting
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new system

Leadership and Self-Management
• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates openness to change and ability to manage complexity

Duty Station: Addis Ababa

How to Apply

Closing date of application: 26 March 2023

Interested applicants must submit their CVs, letter of motivation, and supporting documents via the email address: [email protected]

Only shortlisted candidates will be contacted.

Please specify the name of the position that you are applying for.

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Addis Ababa Ethiopia

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