Job Title: Accounting and Administrative Assistant

Labor Contract: $4.800.000

Office Location: Colombia

Reports to: General Accounting Office

Job Purpose

Accounting and Administrative Assistant is responsible for analyzing, recording and maintaining the financial transactions, such as purchases, expenses, revenue, invoices, and payments, record financial data into general ledgers, which are used to produce the
balance sheet and income statement of Colombia entity; he/she supports the preparation of taxes declarations and governmental reports. Also, handle general office tasks and administrative duties such as directing communications between employees and providers, logistic of project activities, entering data, bookkeeping, maintaining office equipment and so on.

Duties and Responsibilities

• Creates, maintains, and enters information into appropriate information company systems.
• Liaise with local authorities and administrative arrangements.
• Liaise with vendors in... resolving any outstanding balances.
• Liaise with landlords on all Panthera rented properties.
• Oversee the maintenance of the residence/office premises, facilities assets and (physical work environment) and ensure that these are secure and efficiently utilized.
• Maintain general office equipment tracker: regularly evaluate equipment.
• Carry out the filing of relevant materials and documents.
• Coordinating to set up meetings, prepare presentations, and arrange travel arrangements for projects and activities.
• Coordinating with outside vendors or suppliers to order materials for projects and general activities of Panthera.
• Ensure the quality of the invoices, receipts or any document before recoding process.
• Reviews documents as expenses reports of employees for accuracy and enters information appropriately into databases.
• Prepare payments on the online platform of the bank and supports on bank reconciliation.
• Support on the production of final accounts and material to be sent to Accountant.
• Ensure the financial information archive on OneDrive and physically.
• Keep the legal documents of the company.
• Keep the legal documents of the company up to date and deliver it to the personnel who require it.
• Prepare the payroll and social security settlement, validate payments and direct and indirect contracts.
• Coordinate with the legal team commercial and corporate contracts, agreements, brands, specific, lease, etc.
• Accounting support team.
• Keep the legal documents of the company up to date and deliver it to the personnel who require it.
• Prepare the payroll and social security settlement, validate payments and direct and indirect contracts.
• Review of accounting documents, keep accounting up to date.
• Ad hoc administrative duties as required.
Qualifications

Education and degree
• Bachelor’s degree in public accounting with a minimum experience of 2 years.
Skills & Abilities

• Strong computer skills.
• Proficiency in HGI or other accounting software.
• Proficient with MS Office Excel.
• Strong analytical and problem-solving skills.
• Attention to detail. Strong time management and organizational skills.
• Excellent interpersonal and communication skills.
• Excellent Spanish language skills.
• Good English language skills.
Experience

• Minimum 2 years of experience working in the field.
• Experience in working with financial systems, advantage experience in the HGI financial system.
• Knowledge in the development of processes and procedures and Colombian accounting and tax regulations.
• Experience supporting institutional audit processes, fiscal review and donor audits.
• Management of the spoken and written English language.
• Desirable experience with Power B1, is not a must.
• Desirable knowledge and experience in preparation of financial reports to origin and third parties.
• Desirable knowledge and experience in financial planning and project budget monitoring.
• Experience preferred: Good English language skills.
Working Conditions And Physical Requirements

• This position is based in Medellín, Colombia.
• Having VISA B1 is a plus.

-Requerimientos- Educación mínima: Universidad / Carrera Profesional
3 años de experiencia
Idiomas: Inglés
Edad: A partir de 18 años
Palabras clave: pagador, contralor, accountant, facturista, tesorero, contable, tesoreria, contabilidad, treasury, administrativo, ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide
Medellín Medellin Antioquia

Salary Criteria