Office & Facility Assistant (fix term contract until end of July 2023)

Would you like to be part of a dynamic and exciting team delivering high level performance that has a direct impact on the lives of cancer and rare disease patients worldwide? Join our growing team and use your exceptional technical and organizational skills to help us deliver on our mission of democratizing Data-Driven Medicine. Our products are used by nearly a thousand healthcare institutions globally and provide world leading capabilities for the analysis of genomic, clinical, and imaging data.

Be part of our mission to disrupt the traditional healthcare model and democratize data driven medicine SOPHiA GENETICS is looking for a motivated Office and Facility Assistant to join the CEO Office Management team at our headquarters in Rolle, Switzerland.

The Office and Facilty manager reports to Expansion and Office Manager and is is in charge of all office and facilites related activities including management of... conference rooms and other administrative duties. Responsabilities:

Office Management and Facilities :

Greet clients, visitors and colleagues with a positive, helpful attitude by respecting our security procedure (monitor logbook, issue visitor badges)

Receive, sort and distribute daily (e)mail/deliveries

Schedule appointments and book conferences rooms

Maintain conferences rooms clean and ready for use during the day

Arrange travel and accommodations (for visitors and employees)

Order and manage office supplies (e.g. pens, brochures, keys & access badges, kitchen furniture’s etc) and various Office Management tasks

Office management tasks such as contact with : property management, concierge, cleaning provider

Facility Managenent tasks such as: heating, sprinkler, climatization, electricity, elevator, security, access managemenet and badging, etc...

Contact person for technical questions regarding the building

Taking over smaller handyman tasks and move of furniture or IT equipment

Administration :

Administrative support for the office and management (post mail, filing, personal assistance, expense reports, creating PRs, etc)

Support colleagues for event's preparation (townhall meetings, trainings, social events, etc)

Requirements

CFC, Degree in Business Administration or Hospitality Management

Previous experience in office management or facility management

Excellent command of English and French, every other language is an asset

Good command of usual IT Tools (MS Office)

Good communication skills (oral and written)

Desire to work in a fast growing international environment

Ability to work autonomously

Strong organisational skills with the ability to multi-task and prioritise work load, while maintaining a high level of attention to details

Show proactivity and logical approach to provide solutions and a proven ability to prioritise tasks

Benefits

You will be joining an organisation with the patient at the heart of every decision and action, driven by purpose as we drive exponential growth.

Business recognition and accolades include:

World's most innovative companies (Top 10)

World's smartest companies (Top 50)

100 Best Places to Work in Boston

Top 10 European Tech Startup - 2020

Top 10 European biotechs startup to watch - 2021

Top 25 East-Coast Biotech to watch - 2021

Plus, you will find :

A flexible, friendly, and international working environment with a collaborative atmosphere

An exciting company mission that brings together science and technology to directly impact the lives of patients with life threatening illness.

A fast-growing company with plenty of opportunity for personal growth and development

A hard technical challenge to solve with exciting modern technology - cloud computing, Big Data, DevOps, machine learning

Location: Rolle, Switzerland. Fully office-based.

Start: ASAP (or as agreed)

Contract type: Fix term contract until end of July, full-time Application process

If you think you fit this position, please send a CV and a cover letter. Please note that incomplete applications will not be considered.

After an initial screening process, candidates will be invited for remote interviews
Rolle Switzerland

Salary Criteria