Location: Singapore

Job Type: Permanent

Posted: about 14 hours ago

Contact: Chevelle Tan

Discipline

Reference: 253996

Senior Executive Assistant
• 12 months contract

The Client
• US Global Investment Bank
• Fast-paced work environment
• Dynamic work culture

The Opportunity
• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences. Maintain team diaries and contacts
• Telephone answering is a priority - accurate and prompt messages and assistance
• Travel - book flights and accommodation for team, including knowledge and awareness of bankers, relevant client activities and travel policy guidelines
• Expenses - accurately complete expense reports @Concur Expense Management Platform for team of bankers each month on a timely manner
• Assisting bankers - general administration tasks, source and collate research information, news runs and project materials as required
• Coordinate couriers and outgoing mail, distribute... incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment - organize ad hoc lunches, dinners; work with Events Manager and bankers to invite clients to the Company's events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences.
• Build and maintain relationships with staff in offshore offices

Your Background
• At least 5 years of corporate experience, ideally with an investment bank or within the financial services industry
• Must be able to work proactively in a fast-paced and demanding environment and have the ability to prioritize a busy workload
• Highly organized with strong attention to detail and an ability to manage multiple tasks and deliver quality results
• Exhibit highest standards of professionalism and maturity and the ability to bring ideas and experience to tasks
• Excellent communication/interpersonal skills - able to interact at all levels
• Proactive, punctual, reliable and a team player, together with a willingness to help other members of the EA team
• Business acumen and financial awareness
• Advanced Outlook skills required - for contacts maintenance and diary scheduling, including time zones
• Advanced skills in Word including mail merge and long, complex documents
• Intermediate Excel skills for general reporting and register maintenance
• Good technology skills - able to manage firmwide technology platform; and clients database system @Salesforce etc

Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248

EA Licence: 08C5248
Singapore

Salary Criteria