Job Type






Administrative Assistant at USAID DISCOVER – Health Project Lusaka

USAID DISCOVER - Health Project

USAID DISCOVER - Health Project Lusaka Zambia

2 weeks ago

Job description

Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.


The Project Manager reports to the Director of Programs to coordinate all Heifer Zambia projects in Muchinga and Northern Provinces and is responsible for the overall implementation and coordination of all CRLMP project work within the Province. (S)he will assist the Director of Programs in the development and implementation of a Country Program strategic plan and provide leadership and direction to the processes of long, medium and short-term planning.

Essential Character Traits

Alert, available, assertive, cautious, creative, decisive, dependable, determined, diligent, enthusiastic, flexible, resourceful, self-controlled... open to learning.

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Responsibilities And Deliverables

Project Management and Coordination (35%)
• Lead in the preparation of well-designed annual work plans and budgets, as well as project reports compatible with the priorities and orientations of the Heifer Zambia Country Program and those of the donor.
• Develop effective Project Management Plans.
• Regularly coordinate, collaborate and communicate with the Director of Programs and other key stakeholders.
• Coordinate the effective and efficient management of:
• Project scope
• Project schedule
• Project budget
• Project risks

• Well-managed project scope, schedule, and budget.
• High-quality project services and products delivered.
• High-quality and timely reports submitted.
• Established and strengthened collaboration with relevant Government Ministries and other stakeholders.

Capacity Building and Skills Development (15%)
• Identify skill gaps and develop a capacity building plan.
• Train farmers, staff and other key stakeholders on:
• Shared and personal leadership
• Conflict management
• Effective communication

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• Skilled farmers, staff and other project stakeholders.
• Adequate, timely and good quality resources (material, human and finance) available for project delivery.

Management of Human Resources and Personnel Development (20%)
• Provide leadership and technical support to provincial office staff.
• Coach and mentor project staff.
• Create a conducive work environment for staff.
• Organize periodic team building sessions and motivate staff.
• Create awareness and ensure staff compliance with existing policies and procedures.

• Staff performance reviews conducted with requisite recommendations to the Director of Programs on a regular basis.
• Deeper insights on project staff requirements provided to the Director of Programs for quick decision-making in harmony with global HPI practices and policies.
• An enabling work environment created.

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Financial Management and Budget Control (10%)
• Supervise and monitor project expenditures within the provisional project budgets.
• Monitor the project budget as committed by the donor.
• Re-enforce compliance to stated accounting practices, policies and procedures including procurements.

• Well-formulated activity-based budgets.
• High-quality and timely financial reports submitted to HQ and donor.
• Clean IRAPs and annual project audits.

Monitoring, Evaluation, and Documentation (20%)
• With the support of the MELs Manager develop an appropriate system of Monitoring, Evaluation, and Learning.
• Periodically monitor project progress against set milestones using KPIs.
• Identify and manage risks.
• Identify and escalate issues.

• A developed and functional MEL system.
• Project process and results monitoring carried out on a monthly and quarterly basis respectively.
• Narrative reports on project results and impact are tracked, analyzed, documented and shared semesterly.
• A documented baseline report for the project.

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May Perform Other Job-related Duties As Assigned
• Deliver to expectations as assigned by the supervisor.

Required Skills

Required Experience

Minimum Requirements
• Bachelor’s Degree in the field of Agriculture, Natural Resources, Resource Development, Rural Development Administration or another related field
• Minimum of five (5) years of experience in rural development in Zambia or three (3) years management level work experience

Preferred Requirements
• At least a Master’s Degree in Livestock Production
• At least 5 years of field experience in livestock production
• At least 3 years of experience in participatory methodology/approaches in community mobilization

Most Critical Proficiencies
• Demonstrated ability to manage integrated livestock and demand-driven projects
• Sound knowledge of income and expense budget preparation and monitoring
• Proven team leadership and supervisory skills with the ability to train and work cooperatively with a diverse staff, including field staff in several locations
• Experience with the NGO/PVO approach, and knowledge of global sustainable development is essential
• Skilled with computer packages like MS word processing, Excel, database, e-mail, and others

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Essential Job Functions And Physical Demands
• Demonstrated ability to communicate with people in farm, church, and administrative settings
• Demonstrated ability to use participatory management skills with junior and senior country office and field staff
• Proven interpersonal and communication skills with the ability to relate to individuals and groups diplomatically and tactfully
• Demonstrated ability to work with advisory and governing boards
• Demonstrated ability in written English and fluency in oral English
• Willingness to travel extensively
• Ability to work with sensitive information and maintain confidentiality
Lusaka Zambia

Salary Criteria












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