Posting Number: 2223-2 Date: June 30, 2022

Position: Casual Secretaries

Job Description: Job Description Attached

Location: Various Locations

Hours of work: All casual personnel must be able to work on an on-call basis.

Successful candidates will be placed on the School Casual List for casual,

on-call work with no guarantee of hours of work.

Rate of pay: $20.76 per hour as per the CUPE Collective Agreement

Apply in writing referencing the posting number. Include your non-teaching application form, cover letter,

resume and Reference Authorization Form to:

Human Resources Department

Rainy River District School Board

522 Second Street East

Fort Frances, ON P9A 1N4

Fax: (807) 274-1950

Email: [email protected]

Accommodation in the recruitment process is available upon request for applicants with disabilities.

For confidential consolation about our services and policies please contact Alex Kozlowski at 275-4981.

We thank all applicants but only those who are... selected for an interview will be contacted.

Recognizing the significant impact that COVID-19 is having on our world and our ways of doing business, the Board

recognizes that the recruitment/selection process may need to be modified to ensure individual and community safety.

For further clarification or questions please contact

Stefanie Berard, Human Resources Coordinator, at 807-274-9855 ext. 4971

Closing Date: Ongoing Applications Acceptance 2022-2023

Rainy River District School Board

Fort Frances, Ontario

JOB DESCRIPTION

DATE: June 2006

POSITION: School Secretary (Former Secretary II and Secretary III)

EMPLOYEE GROUP: CUPE (Canadian Union of Public Employees)

LOCATION: All Schools

Necessary Qualifications:
• Grade 12 diploma
• Work experience in a secretarial and clerical position
• Ability to work with integrated software packages
• Ability to use discretion and sensitivity to treat all office matters and information in a

confidential matter
• Ability to initiate, organize, and complete work assignments with minimum supervision

Position Summary:

The School Secretary will provide secretarial and clerical services as directed by the Principal of

the school or their designate.

Responsible to:

The School Secretary is responsible to the Principal of the School

Specific Duties:

Communication:
• general reception and telephone duties
• handle inquiries and direct to appropriate staff and/or location
• correspondence - letters, faxes, e-mail, newsletters and other correspondence as required by

staff
• generate/distribute/file forms, reports, student reports (suspension letters, violent incident

reports, accident reports, staff minutes, work orders)
• contact parents re: emergency situations (illness, injury, school closures)
• schedule and book use of school facilities
• may be required to coordinate office responsibilities
• public address system duties (opening, messages)

Student Data:
• maintain current and accurate student information using the Trillium PowerSchool

database for student records, attendance, reporting, and student information forms
• prepare material for registration and carry out student registration (school handbook,

student forms, course selection guide)
• collect student information (birth certificates, health card, immunization records)
• provide transportation department with required student data
• schedule parent interviews as required
• OSR management
• carry out Safe Arrival policy as required
• compile and post lists of students with “emergency” medical needs
• assist with preparation/distribution of student assessment materials (exams, EQAO

materials)
• maintain and prepare transcripts
• prepare all materials required for student graduation

Financial Functions:
• maintain current/accurate information using SDS database
• maintain purchase order records
• order office supplies and maintain office inventory
• receive and check all deliveries checking packing slips for accuracy
• maintain petty cash fund
• school generated funds - collect and manage monies generated by fund raising

campaigns

(milk programs, field trips, activity days, book fairs etc.)
• banking - count and prepare monies for deposit
• ensure accurate financial records are kept and are on file

Reports:
• complete all required reports as requested and

specifically: MET reports

Oct/March statistical reports

Enrollment/registration/attendance

reports Board required reports

Additional:
• may be required to schedule vacations and supply secretaries
• recording and issuing of security codes and school keys
• maintain staff attendance records/ may be required to arrange for substitutes
• sorting/distributing ingoing and outgoing mail
• facilitate scheduling and assist with school events (photos, programs, tickets, clinics)

Conditions of Employment:
• Rainy River District School Board Policies and Procedures
• Rainy River District CUPE Local 65 Collective Agreement
Canada

Salary Criteria