University of Utah
University of Utah Utah United States
2 months ago
Open Date 02/21/2023...
Requisition Number PRN33943B
Job Title Executive Secretary
Working Title Executive Secretary
Job Grade C
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Work Schedule Summary
VP Area U of U Health - Academics
Department 00204 - Occupational/Recreational Therapy
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $15-19/hr DOQ
Open Until Filled Yes
Provides secretarial and administrative office support. Performs a variety of clerical duties in accordance with specific instructions and established work procedures, typically under close supervision. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature.
• Provides administrative support to supervisor or department.
• Prepares correspondence, including composing routine letters and memos.
• Schedules appointments and maintains supervisors or departments calendar.
• Semester class scheduling in CLSS , room scheduling in ASTRA .
• Makes arrangements for meetings and conferences.
• Establishes and maintains confidential files.
• Orders and maintains supplies for department.
• Distributes mail and other supplies for department.
• Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail.
• Arranges for building security access
• Coordinates travel and reimbursements
• Processes payments
• Event planning
• Manages building records: lockers, keys, badge access, etc.
• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
High school diploma or equivalency required. Four years full time secretarial experience or equivalency, word processing and spreadsheet software skills and demonstrated human relation and effective communication skills also required.
Knowledge of business writing preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Type Benefited Staff
Special Instructions Summary
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To Request a Reasonable Accommodation For a Disability Or If You Or Someone You Know Has Experienced Discrimination Or Sexual Misconduct Including Sexual Harassment, You May Contact The Director/Title IX Coordinator In The Office Of Equal Opportunity And Affirmative Action
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action ( OEO /AA)
383 University Street, Level 1 OEO Suite
Salt Lake City, UT 84112
Online reports may be submitted at oeo.utah.edu
For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: em[email protected] (%[email protected]) or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South
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