State of Maryland
State of Maryland Jennings MD United States
3 months ago
If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today...
The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.
As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.
LOCATION OF POSITION
The resulting eligible list will be used to fill current and future vacancies throughout the State of Maryland. Therefore, when completing the application, please select all locations in which you are willing to work.
An Office Secretary III is work providing secretarial support to an official, administrator or administrative staff. Employees in the Office Secretary III classification type on keyboards of personal computers using word processing software. Employees in this classification may supervise lower-level clerical employees.
Employees in this classification receive supervision from an official, administrator or administrative staff.
Examples Of Work
Provides secretarial support to one or more officials, administrators or administrative staff;
Types manuscripts, correspondence, reports and other documents using a keyboard of a personal computer;
Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports;
Receives telephone calls and visitors and arranges for appointments and interviews;
Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations;
Obtains material from a variety of sources to be used for articles, reports and speeches;
Maintains important and confidential records, schedules, expense accounts and office supplies;
Reads reports and summarizes information to facilitate the supervisor's review;
Types manuscripts, correspondence, statements, tables and forms from corrected copy, rough draft or oral instruction;
Opens, sorts, reads and distributes incoming correspondence;
Proofreads outgoing correspondence and reviews records for completeness and accuracy;
Prepares and maintains statistical and numerical reports and records;
Develops special forms and summaries using a variety of records in order to secure complete and accurate information;
May compose and sign outgoing correspondence;
May develop, revise and implement office procedures;
May use word processing, data base, spreadsheet or desktop publishing computer software applications in order to prepare reports, charts, graphs or other documents;
May enter, update, verify and retrieve data using computer data base or spreadsheet software applications;
May take dictation using shorthand;
May supervise lower-level clerical employees;
Performs other related duties.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
• Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for 18 months.
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. The written examination is designed to measure the candidates’ knowledge, skills, and abilities as they relate to the duties of this job classification.
STATE OF MARYLAND BENEFITS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to [email protected] or faxed to 410- 484-5928 . Paper application materials must be received in our office by the closing date for the recruitment.
If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to [email protected] referencing the recruitment number in the subject line, or fax to 410- 484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.
For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999 or [email protected]
If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at [email protected] or
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity
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