Summary

This position is located in the Office of the Deputy Executive Director at the Alvin C. York VA Medical Center in Murfreesboro, TN. The primary purpose of this position is to provide a variety of program/administrative services essential to the direction and operation of the services that report to the Deputy Executive Director...

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Duties
• *THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major Duties:
• Receive, evaluate, and screen all calls and visitors.
• Serve as timekeeper.
• Prepare all educational and travel requests for assigned staff.
• Prepare correspondence, reports, and other documents ensuring grammar, spelling, capitalization, punctuation, and format following policy.
• Edit and compose correspondence such as, but not limited to reports, memoranda, letters, confidential evaluations, Congressional Responses, Reports of Contact, VACO correspondence, Patient Advocate Tracking System assigned to the service, and any correspondence for signature by the Executive Director.
• Maintain suspense log for Congressional correspondence, reports of contact, and internal and external suspense.
• Develop internal standard operating procedures by researching publications, regulations and recommending new policies or changes.
• Prepare agendas and minutes and serve as the recorder and transcriber for meetings.
• Maintain the section supervisors' daily calendar making appointments and arranging conferences and meetings.
• Arrange for space and equipment, provide notifications, assemble and distribute information required prior to meetings, and ensure all audio and visual capabilities are fully functional.
• Assemble material required for scheduled meeting or travel.
• Coordinate rounding schedule and ensure rounding sheets are sent and received prior to the meeting. Coordinate staff meetings and activities and send calendar invitations to all participants.
• Make travel arrangements to include preparation of itinerary, travel vouchers, reservations of airline tickets, transportation, and lodging and process paperwork for reimbursement of travel expenses.
• Performs other related duties as assigned.

Work Schedule: Monday-Friday, 7:30am to 4:00pm

Recruitment & Relocation Incentives: Not authorized

Financial Disclosure Report: Not Required

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Requirements

Conditions of Employment
• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

The following is required to qualify for this position:

EXPERIENCE: At least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-4) in the Federal service. Specialized experience is experience performing executive administrative support duties including all or most of the following: managing an office calendar, scheduling appointments and meetings, preparing meeting agendas and taking meeting minutes, reception (greeting visitors and answering phones), preparing correspondence and reports, timekeeping, data entry, maintaining electronic files, and utilizing office automation software.

-OR-

EDUCATION: Four (4) years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

NOTE: Copy of transcript (official or unofficial) required. Education is not creditable without a transcript.

-OR-

COMBINATION: An equivalent combination of successfully completed post-high school education and experience as described above may be used to meet the total qualification requirements for this position.

NOTE: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to six months of specialized experience.

NOTE: Copy of transcript (official or unofficial) required. Education is not creditable without a transcript.

You will be rated on the following Competencies as part of the assessment questionnaire for this position:
• Administration and Management
• Clerical
• Communication
• Interpersonal Skills

IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

Physical Requirements: The work is primarily sedentary, although there may be some walking, standing, bending and carrying of light items, such as papers, books, or small parts.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or disabled veterans with a compensable service-connected disability of 30% or more. For more information on how to apply using this appointment authority via the Selective Placement Coordinator within the office, contact the facility Human Resources Department at (615) 327-4751.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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Tennessee Valley HCS - Nashville

1310 24th Avenue South

Nashville, TN 37212

US
Murfreesboro TN USA

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