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Accounts Payable Technician (525214) Chiasson

California State University, Office of the Chancellor

California State University, Office of the Chancellor Chiasson United States

2 months ago

Description

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Accounts Payable Technician. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

The salary range for this classification is $3,345 to $5,249 per month.

The anticipated salary hiring range is up to $3,514 per month, commensurate with qualifications and experience.

Classification

Accounting Technician I

Position... Information

The California State University, Office of the Chancellor, is seeking an Accounts Payable Technician to perform accounts payable duties requiring general knowledge of financial record-keeping methods, procedures, and practices. The incumbent's primary responsibilities include processing payment requests, reviewing supplier accounts and providing customer service to suppliers and end-users.

APPLICANTS CALLED IN TO INTERVIEW WILL BE GIVEN A SKILLS TEST

Responsibilities

Under the general direction of the Accounts Payable Manager, the Accounts Payable Technician will:

Process Payment Requests
• Review supplier invoices for compliance with policies and procedures.
• Follow up on errors or missing documentation; research any outstanding (unpaid) balances.
• Identify purchase order related invoices and properly match with corresponding invoice; reconcile discrepancies between PO & invoice.
• Ensure all business transactions are reasonable, appropriate, and consistent with policies and procedures; Obtain proper approvals and authorization for invoice payments.
• Create vouchers on a timely basis while ensuring a high level of accuracy.
• Work effectively with team members to resolve payment processing discrepancies.
• Audit data entry of other AP Technicians.
• Adhere to AP month close process.

Provide customer service to Chancellor’s Office departmental staff.
• Communicate with suppliers to research and resolve account discrepancies.
• Assist staff with questions on invoice payments, invoice processing, and required approvals.

Other Tasks Or Projects
• Perform other accounts payable projects and tasks as assigned.
• Review supplier records monthly.

Qualifications

This position requires:
• Any combination of education and experience equivalent to one year of AP payment processing and responsible financial record-keeping experience which has provided the following knowledge and abilities.
• Excellent customer service skills.
• Experience and understanding of full cycle accounts payable and invoice processing.
• Excellent communication and interpersonal skills, including ability to resolve conflict with tact and diplomacy and establish and maintain effective working relationships with others.
• Working knowledge of MS Excel.
• Ability to prioritize workload and complete tasks on a timely basis.
• Ability to learn and adopt new software efficiently.
• Ability to understand and follow a wide variety of written rules, regulations, and policy guidelines.
• Familiar with processing travel claims/expense reports, 1099 reporting requirements, sales and use tax, and purchase order matching.
• Strong organizational skills with impeccable attention to detail.

Preferred Qualifications
• Experience with PeopleSoft 9.2 or higher in the Accounts Payable module.
• Experience with Laserfiche.
• CSU experience.
• Experience with Jaggaer/Procure to Pay or similar software.
• Governmental accounting experience.

Application Period

Priority consideration will be given to candidates who apply by March 14, 2023. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position
Chiasson NB

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