First BanCorp San Juan Puerto Rico
3 months ago
The Internal Audit - Implementation Project Managerfulfils various roles with focus on CIAD process enhancements, systemsassessments, action plan implementation validations, and other operational projects. The Implementation Project Manager isresponsible for the assessment, analysis, project task breakdown and executionof the recommendations. This responsibility includes, but is not limited towalkthrough, assessment, setting internal deadlines, identifying and completingtasks and summarizing and reporting project’s progress. The ImplementationProject Manager also assess, analyzes, and recommends, risk controls, improvementsin processes and systems, proposes and executes enhancements with correspondingvendors and budget strategies. Steps in the implementation processinclude setting goals, planning, and self-monitoring progress to completion.Along the way, implementation project manager oversees tasks, creates planningtimelines, monitors budget, and serves as a liaison... between vendors, internal teammembers, stakeholders; and/ or senior management. On certain project he/shewill act as project manager and in others will complete and implement tasks athand.
System Assessments and Implementation
·Collaborates with immediate supervisors and other team members in order to identify operational process and/or process improvements for the Corporate Internal Audit department and initiate project development.
·Meets with Business head (s) to understand the operational process related to area needs.
·Manages implementation, acting in the role of project manager and functional specialist. Activities include, but are not limited to: leading project calls, understanding and analyzing business and Internal Audit needs, providing guidance options to meet needs, managing third-party, training development and preparation for deployment of service to employees, all within defined timeframe of completion.
·Guarantees a coherent and consistent project implementation process. Determines project resources and monitors through meetings and general communications.
·Designates and establishes projects deadlines. Coordinates, verifies and actualizes project itineraries.
·Monitors the coordination and completion of multiple projects, ensuring project timelines are met, and issues are addressed.
·Provides status update reports and escalates issues to designated team contacts and/or cross-functional teams in a timely manner to ensure implementation issues are addressed timely to ensure successful implementation.
Management Action Plans Validation
·Coordinate the review and documentation of Management Action Plans - Open Ready for Review.
·Collect data from management, coordinate the testing of samples, document and summarize the status, and update in auto audit for quarterly reporting.
·Monitor issue tracking validation process among the different teams to ensure progress
·Execute validation process to ensure issues were remediated as intended, sustainability periods were observed, and sufficient evidence was examined to support completion
·Partner with the AGAs and/or Supervisors to ensure adherence to action plan validation methodology considering the root cause of the issue identified
·Establish working relationships with CIAD team and Management, facilitate the communication, and follow up with the applicable business units responsible of the implementation of action plans. Schedules and drive meetings with multiple levels of management, when needed.
·In conjunction with the SAGAs prioritize action plan validations.
CIAD Risk Assessment Process
·Assists AGAs and Sr. AGAs in the update of the Audit Universe.
·Assists AGAs and Sr. AGAs in the documentation of the Annual Risk Assessment, by updating and reviewing Risk Assessment Narratives for areas assigned.
·Consolidates results of the Risk Assessment Narratives in order to develop the Annual Internal Audit Plan Risk Assessment. Updates the Audit Cycle and strategic audit plan, and provide to Sr. AGA for review.
·Assist the GA and Sr. AGAs in other special projects as needed. Contributes to special projects as needed to ensure successful service deployments, improved internal processes/methodologies.
·Manages the outsourcing budget of the respective unit. Provides monthly accrual and reviews invoice and project hours.
·Coordinates assistance to external auditors during the annual integrated audit.
·Assists in the preparation of Department’s annual budget.
·Assist in the update to Department procedures.
The degree of judgment is related to the dataprocessing, analysis, validation, implementation, reporting, assess risk, presentationof possible recommendations; integration and coordination of varied elementsand its application to specific subjects; identification and definition ofproblems, areas for improvements, mitigation of risk. Project Manager positionwill work with highly complex situations; and continuous analysis ofspecialized and complex subjects.
This position has no direct supervisory responsibilities.
The impact of errors of this position could affectother department activities or external services and strategic results or Bankimage through the regulatory agencies. Could, affect essential activities thatare important for the Bank, either from other divisions or departments, orwithin; strategic results or Bank image through the regulatory agencies and thestability and continuity of the vital Bank operations.
·Strong knowledge in audit, risk, and/or quality specifically in testing and documenting changes in systems and processes
·Strong Communications skills (verbal and written) and the ability to effectively communicate with senior management
·Detail oriented with organizational skills.
·Time management skills and the ability to complete multiple projects simultaneously and in a timely manner.
·Understanding of technology and its integration with the Bank’s operating environment.
·Knowledge in project management and managing resources.
·Knowledge of Bank products and services.
·Ability to communicate and interact with officials at all level of the corporation.
·Safeguards information related to his/her duties.
·Computer knowledge (Word, Excel, Power Point)
·Bilingual (Spanish and English)
Impact of Errors
The impact of errors of this position could affect activities related with the position and other department activities or external services activities of the Bank.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision and distance vision. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk.
Bachelor’s degree, Masters or PMP (a plus), and atleast 5 yrs. of related PM, Risk or Audit experience, with an emphasis on operationalprocedures.
Accountable for adheringto the Bank’s BSA, AML and Office of Foreign Asset Control (OFCA) applicable policies.Employee must follow specific unit procedures developed in compliance with the policies. Employee isalso responsible for reporting any suspicious activity and/or transactions in accordance with theBank’s processes and comply with any mandatory BSA, AML and OFAC training assigned
San Juan Puerto Rico
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