Location | Head Office, Tottenham Court Road, London

Working style | Hybrid

About Lipsy

Lipsy is a fresh, dynamic fashion brand that’s fast moving and constantly evolving. We love a challenge, and staying ahead of the fashion curve is what we do best.

We are the London-based fashion brand for those that reach for an inspirational lifestyle, who embrace the Lipsy mindset. We’re sophisticated with just the right amount of contemporary glamour.

We’re as passionate about our people as we are fashion. We invest in a supportive and collaborative culture, we feel good about what we do.

About the Job

Our team of PAs and administrators are essential for the smooth running of our most central departments. Providing confidential and efficient support to our Operations & Merchandise Director and Finance Director you will play a key role in the business.

You will be…
• Co-diary management for the Buying Director and diary management of Head of Merchandising
• Coordination (& in time... management) of company critical Path
• Coordinate changes to management trade rota
• Prepare meeting agendas points in preparation of upcoming meetings
• Arrange meetings on behalf of Buying Director and Head of Merchandising (with suppliers, partners and others)
• Manage travel across Buying, Merchandising and Design - liaising with Buyers and Managers, flight and hotel bookings, restaurant bookings, visas/passport renewals, travel budget including management of all air mile accounts and hotel corporate rates, etc.
• Manage monthly new starter travel inductions
• Update travel policy on the internal intranet
• Maintain a good relationship with the wider PA team across Lipsy Group
• Maintain good relationships, as a point of contact with leaders across the business
• Ensure appropriate documentation is prepared/available prior to meetings in a suitable format
• Ensure meeting rooms and any IT equipment & refreshments are arranged and in working order
• Prepare & organise induction programmes for direct reports to Buying Director and Head of Merchandising
• Presentation and research support (under guidance of Faye) – writing up & updating presentations (D&I presentations, Management meetings, etc)
• Consolidate expenses & invoices for the Buying Director, Head of Merchandising and Engagement Partner & Senior PA
• Restaurant bookings for Buying Director and Head of Merchandising
• Manage annual leave process for Buying Director and Head of Merchandising, and approvals for their direct reports
• Photoshoot support, including liaising with the wider teams and supporting Engagement Partner & Senior PA
• Ad hoc printing for Head of Merchandising
• Personal errands for Buying Director and Head of Merchandising

Your Talent…
• High level of proficiency in Excel, Word, PowerPoint and Outlook (Adobe desirable)
• Good knowledge of IT (phones, Boardroom PC’s and TV’s, laptops, programs) Internet research
• Excellent communication in written correspondence and verbal.
• Excellent organisational skills and interpersonal skills
• Amiable, positive, professional, approachable and polite at all times
• Extensive PA experience within a fast paced business (ideally fashion)

What we can do for you…
• 25% off a huge selection of Next, Lipsy, GAP and Victoria's Secret products & 10% off most partner brands & up to 15% off Branded Beauty
• Hot deals and exclusive offers from over 3,500 retailers through Perks At Work
• We recognise hard work with our company performance-based bonus
• Life Assurance
• Join our Next Sharesave Scheme
• Digital GP Service for help at home
• Lesson the impact with our Annual Travel Card Loan
• Never miss a package and with Direct to Desk delivery
• Bag a bargain at our sample sales
• Flexible working, you choose where and when. Master the work-life balance
• Learn, develop and grow with our personal development plans
• Start the weekend early, finish at 4.30 pm on Fridays!
• Enjoy more time with friends and family with Early Bank Holiday finishes
• Join in the fun with our year-round office events
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London UK

Salary Criteria