Specific Duties/Responsibilities:

 Act as the primarily staff liaison between Chapters.

 Assist with event management

o Speaker coordination

 Identify potential speakers

 Create and maintain system to categorize

 Research speaker ratings, approach, pricing

o Create marketing materials, email copy

o Set up registration

o Coordinate meals and other event logistics

o Find venues (or set up Zoom)

o Dry run with speakers

 Document management

o Secure bylaws and agreements from all Chapters

o Review yearly

o Obtain annual strategy plans for each chapter

 Payment documentation

o Track document submissions and inform accounting when payments can be made

 Recruit/secure volunteers

o Find/recommend Chapter chairs, board members

o Create & maintain volunteer orientation materials

o Assist other Chapter Board members with orientation of new volunteers

 Governance oversight/support

o Create & maintain a governance tool kit – requirements, training

o Ongoing... governance refreshers – create, coordinate, execute, as needed

 Create/manage other resources – protocols, surveys, marketing materials etc.

 Create and maintain resource kit

o Update and maintain Chapter toolkit

 Attend chapter meetings when necessary

o Either in person or virtually

o Ensure staff members are attending all chapter meetings/events

o Staff travel calendar – coordinate for chapter activities/attendance/speaking opportunities

 Manage “no chapter” member activity

o Communicate to members in these regions

o Create meetings – all details from start to finish

Education

 A post secondary degree/diploma in administration or in a related field.

Experience

 1-3 years’ previous experience in an administrative role.

 Previous experience in meeting planning and administration including taking of minutes, issuance

of notices, etc., preferred

 Previous experience with volunteer administration and engagement preferred

Core Competencies

 Professional communication (written and oral) and interpersonal skills to interact effectively with a

broad range of internal and external stakeholders.

 Comfortable with occasional public speaking

 Strong organizational skills to be able to handle multiple tasks and deadlines

 A strong team player who can work effectively with other internal and external parties.

 Ability to travel throughout Ontario

 Sound knowledge of MS Word and Excel and ability to learn other software and databases
• MUST HAVE A DRIVER'S LICENSE
• MUST BE WILLING TO TRAVEL
Mississauga ON

Salary Criteria