Job Description
• Executive Assistant to 2x Assistant Ombudsman
• Opportunity to do varied work in a collaborative environment
This position would suit an experienced executive assistant who likes to make people's work life more manageable.
Mō te Tari o te Kaitiaki Mana Tangata – About the Ombudsman
The Ombudsman exists to help New Zealanders in their dealings with government agencies. The focus is on handling complaints against government agencies, undertaking investigations and inspections, and encouraging good administration. The Chief Ombudsman is independent and impartial, with the goal of fairness for all.
We are looking for an experienced EA or superstar administrator to support our Assistant Ombudsmen across two groups – Corporate and Complaints Resolution.
Mō te tūranga - About the role
The role of Executive Assistant is to enable the Assistant Ombudsman Corporate and the Assistant Ombudsman Complaints Resolution to fulfil their responsibilities at a strategic, management and... operational level by providing the full range of Executive and administrative support services.
We're currently looking for an executive assistant to be a supportive force for two of our Assistant Ombudsmen. You will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.
You should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
This will be a fast paced role where you will bring your superior organisation and time management skills to enable the Assistant Ombudsmen to better manage their work and achieve their business goals.
He kōrero mōu – About you
To be successful in this role you will thrive on working in a dynamic and stimulating environment with the ability to use your initiative and manage conflicting priorities. You will be someone who can cope with multiple tasks and maintain positive engagement with stakeholders, even in times of pressure. Due to the nature of our work, confidentiality and discretion is a must.
To be successful in this position you will have:
• experience in a similar position so you can hit the ground running from day one
• excellent written and verbal communication skills, and ability to maintain confidentiality for the Ombudsman and its employees
• strong time-management skills and an ability to organise and coordinate multiple activities with competing timeframes
• strong attention to detail and keen ability to understand issues
• experience providing efficient and effective management of schedules, emails and documents; coordinating meetings and events and providing corresponding agendas and minutes
• flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• maintains professionalism and strict confidentiality with all materials and exercises discretion when working with other parts of the business.
The successful appointee will have a legal entitlement to work in New Zealand and may be required to achieve and maintain a NZ government (NZSIS) security clearance.
Te painga o te mahi tahi me mātou - Our benefits, what we offer
Becoming part of a successful team in a dynamic organistaion, where the work is challenging and rewarding. Your development and growth will be nurtured, and you work recognised and valued.
• Competitive remuneration
• Flexible working options
• Professional development opportunities
• Two extra Annual Leave days after 12 months of employment.
• Onsite gym, free to all employees.
• Wellbeing initiatives on offer
Me pēhea e tono - How to apply
To apply, click on the ‘Apply Now' button where you will need to register through our online career centre, complete our application form and upload your CV and cover letter. For further information about this vacancy please email [email protected].
All applicants will have a legal entitlement to work in New Zealand. Appointees will be subject to a criminal convictions check and may be required to achieve and maintain a NZ Government (NZSIS) security clearance.
The appointment range for this role is between $54,388 and $74,784 (with $67,985 being the mid-point) and the appointment will depend on the skills and experience of the successful candidate.
Applications close Wednesday 8th March 2023
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