Job Description

Key Areas of Responsibilities:

Hong Kong Project Specific Duties
• On-Site Project Management support assisting the Project Manager and the Project Director as and when required
• Support the Project Manager and the Project Director with project coordination and project controls
• Provide general financial administration services relating project budget control, financial analysis, billings and invoice processing
• Maintain an up to date project delivery schedule and tracking project deliverables to ensure that they are completed on time
• Attend project meetings and take Meeting Minutes including details of any decisions, deliverables (inc. ownership/responsibility), timing/commitments and pro-actively follow up on Meeting Minute deliverables with responsible parties to ensure timely completion and closure
• Provide general administration support function including maintaining project filing systems and project documentation, change management support, contract... administration etc.
• Responsible for the development and issuance of project reporting
• Take ownership of the project close out process to ensure defect rectification is coordinated and completed, that project final accounts are in place, that As-Built documentation is completed and issued and that Operations & Maintenance manuals are accurate, inclusive and signed for by the client stakeholder
• Any other administrative support functions that may be deemed necessary for the successful delivery and completion of any given project

Project Management Department Duties
• Support the team’s general administration duties including but not limited to the processing of expenses, travel and accommodation bookings and general meeting / calendar planning support
• Provide general presentation and document preparation support for any client pitches, RFP responses, networking or business development type requirements
• Set up and own a consultant, contractor and supplier database and library including company brochures, capability statements, up to date contact information etc.
• Any other ad hoc duties assigned by the team head
Hong Kong

Salary Criteria