Communication Internal External Acting as the first point of contact dealing with correspondence and phone calls between the executive manager and internal external clients and distributing correspondence bull Handling travel arrangements Such as ticket booking transport and accommodation bull Liaising with staff suppliers and clients Policies Systems Processes amp Procedures bull Implement approved departmental policies processes procedures and instructions bull Managing databases and filing systems bull Implementing and maintaining procedures administrative systems Day-to-day Operations bull Supervises the day-to-day operations of the Executive Manager to ensure that work processes are implemented as designed and comply with established policies processes and procedures bull Managing diaries and organizing meetings and appointments controlling access to the manager executive bull Handling the executive manager agenda and Reminding him of important tasks and deadlines bull Organising... events and conferences bull Handle requests and queries appropriately bull Taking dictation and meeting minutes Continuous Improvement bull Contribute to the identification of opportunities for continuous improvement of systems processes and practices taking into account lsquo international best practice rsquo improvement of business processes cost reduction and productivity improvement bull Miscellaneous tasks to support the executive manager which will vary according to the sector and to the manager rsquo s remit eg completing some corporate governance reporting to ensure that the business is being run properly and complying with legislation and regulations or conducting research Reporting Prepare reports timely and accurately to meet HALJ and xxxxx department requirements policies and standards bull Typing compiling and preparing reports presentations and correspondence bull Managing the collating and filing expenses Health Safety amp Environment bull Monitor the adherence to all relevant safety and environmental management procedures and controls to guarantee employee safety legislative compliance delivery of high-quality products services and a responsible environmental attitude Related Assignments Perform other related duties or assignments as directed Skills bull Fluent in English bull Computer Skills Communication (Internal/External): Acting as the first point of contact: dealing with correspondence and phone calls between the executive manager and internal/external clients and distributing correspondence
• Handling travel arrangements Such as ticket booking, transport, and accommodation
• Liaising with staff, suppliers, and clients

Policies, Systems, Processes, & Procedures:
• Implement approved departmental policies, processes, procedures, and instructions
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems

Day-to-day Operations:
• Supervises the day-to-day operations of the Executive Manager to ensure that work processes are implemented as designed and comply with established policies, processes, and procedures.
• Managing diaries and organizing meetings and appointments, controlling access to the manager/executive
• Handling the executive manager agenda and Reminding him of important tasks and deadlines
• Organising events and conferences
• Handle requests and queries appropriately
• Taking dictation and meeting minutes

Continuous Improvement:
• Contribute to the identification of opportunities for continuous improvement of systems, processes, and practices taking into account ‘international best practice’, improvement of business processes, cost reduction, and productivity improvement.
• Miscellaneous tasks to support the executive manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

Reporting: Prepare reports timely and accurately to meet HALJ and xxxxx department requirements, policies, and standards.
• Typing, compiling, and preparing reports, presentations, and correspondence
• Managing the collating and filing expenses

Health, Safety, & Environment:
• Monitor the adherence to all relevant safety and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services, and a responsible environmental attitude.

Related Assignments: Perform other related duties or assignments as directed.

Skills
• Fluent in English
• Computer Skills
Dubai - United Arab Emirates

Salary Criteria