Duties

Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.

Monitor the day-to-day personnel and administrative operations of the office.

Provide advice on personnel and administrative policies and procedures.

Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.

Participate in the recruitment and appointment process, and assist with administrative formalities concerning local General Service staff.

Coordinate training and capacity-building activities to staff in administrative related areas.

Assist with the preparation of staffing and administrative budget requirements for the office.

Assist in the competitive procurement process for selecting, awarding and issuing local contracts, in line with UNHCR regulations, rules and procedures.

Facilitate the mission travel of staff, including following... up on travel authorizations, bookings, tickets.

Monitor the quality and timeliness of goods and services delivered to the office.

Manage contracts and relations with suppliers.

In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.

Perform other related duties as required.

Required profile for job ad : Associate Admin Officer

Minimum Qualifications
Education & Professional Work Experience

Years of Experience / Degree Level

For P2/NOB - 3 years relevant experience with Undergraduate degree; or

2 years relevant experience with Graduate degree; or

1 year relevant experience with Doctorate degree

Field(s) of Education

Public or Business Administration; Economics; or other relevant field.

(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Essential

Work experience in at least one of the following fields: Human Resources, Administration, Budget, Finance, and Procurement.

Excellent computer skills, in particular in MS Office applications.

Desirable

Working experience of at least one year in an intergovernmental organization (United Nations or similar).

Good knowledge of UNHCR administrative rules and procedures. Working experience with PeopleSoft/Oracle Financial and/or HR modules.

Functional Skills

MG-Resource Management

FI-General Financial Management

MG-Office Management

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs:

Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs:

Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs:

Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

Job criteria for job ad : Associate Admin Officer Job category : Secretarial work, assistantship Industries : Associative activitiesSocial, public and human services Region : Bwizibwera - Entebbe - Gulu - Hoima - Jinja - Kampala - Kasese - Kira - Lira - Masaka - Mbale - Mbarara - Mukono - Nansana - Rest of Uganda Educational level : Master Number of Position(s) : 1 Be cautious! Do not send money to a potential employer. Do not pay any money for a potential contract of employment or for pre-employment training.
Please report any irregularities by using the candidate contact form and selecting the subject "Report a job ad
Bwizibwera Uganda

Salary Criteria