Human Resource Officer, Australia

CAMFIL – A GLOBAL LEADER IN AIR FILTERS AND CLEAN AIR SOLUTIONS

For more than half a century, Camfil has been helping people breathe cleaner air. As a leading manufacturer of premium clean air solutions, we provide commercial and industrial systems for air filtration and air pollution control that improve worker and equipment productivity, minimize energy use, and benefit human health and the environment.

The Camfil Group is headquartered in Stockholm, Sweden, and has 30 manufacturing sites, six R&D centers, local sales offices in 30 countries, and over 5,800 employees and growing. We proudly serve and support customers in a wide variety of industries and in communities across the world. To discover how Camfil can help you to protect people, processes and the environment, visit us at www.camfil.com.

Camfil Australia

Camfil Australia was established in 2000, with the Head Office based in Mulgrave VIC and six state-based office and warehouse... facilities around the country. www.camfil.com.au

The Human Resource Officer will report into HR / WHS Manager.

Location: 64 Geddes St Mulgrave VIC 3170

The Role :

The HR / Payroll Officer is a crucial member of the Human Resources team, responsible for accurate processing and managing the processing of payroll and various human resources functions. This role requires meticulous attention to detail, excellent organisational skills, and a strong understanding of payroll and HR processes.

The HR / Payroll Officer ensures accurate and timely completion of payroll tasks, maintains employee records, and assists with HR-related activities.

Payroll Officer Core Functions:

Payroll Officer is responsible for accurately processing and managing the payroll function within the organisation. This role involves the management and processing of employee payments, including wages, salaries, bonuses, and deductions, in a timely manner. You will need to comply with payroll regulations and accurately maintain all payroll records. Payroll is critical in supporting the HR department and ensuring employees are paid accurately and on time.

Key Responsibilities:

1. Payroll Processing:

• Accurately and timely process payroll for 100 employees, ensuring compliance with relevant laws, awards, and company policies.

• Verify and enter employee working hours, overtime, leave, and other payroll-related data into the Access Attache payroll system.

• Calculate salaries, wages, and deductions, such as taxes, superannuation (retirement savings), and voluntary deductions.

2. Compliance and Reporting:

• Stay updated on changes in tax laws, superannuation regulations, and other relevant payroll-related legislation.

• Prepare and submit statutory reports, including Pay As You Go (PAYG) withholding tax, superannuation contributions, and payroll tax.

• Maintain accurate and organised payroll records, ensuring compliance with data protection and privacy regulations.

• Preparation of payroll journals.

3. Employee Inquiries and Support:

• Respond to employee payroll-related queries, addressing concerns and resolving issues promptly and professionally.

• Assist employees with understanding their payslips, tax declarations, and superannuation contributions.

4. Award Interpretation:

• Understand and interpret various industry awards and employment agreements to ensure accurate payment of wages and entitlements.

• Calculate and process payments for different types of leave, including annual, sick, and long-service leave.

5. End of Financial Year (EOFY) Tasks:

• Prepare and issue Payment Summaries (group certificates) to employees at the end of the financial year.

• Assist with the reconciliation of payroll-related accounts for EOFY reporting.

6. Continuous Improvement:

• Identify and implement process improvements to enhance payroll efficiency and accuracy.

• Stay updated on payroll regulations and best practices to ensure compliance.

• Collaborate with HR Manager to address payroll-related inquiries and resolve issues.

• Conduct regular audits of payroll data to ensure data accuracy and integrity.

Qualifications and Skills:

• Previous relevant experience in payroll processing or related roles.

• Familiarity with Australian payroll legislation, taxation, and superannuation regulations.

• Precision and accuracy in processing payroll data to prevent errors.

• Excellent organisational and time management skills.

• Ability to handle sensitive and confidential information with discretion.

• Effective communication and problem-solving skills.

• High level of integrity and commitment to maintaining data confidentiality of sensitive payroll information.

HR Assistant Core Functions:

The HR Assistant is responsible for providing administrative support to the Human Resources department. The primary focus of this role is to assist with various HR functions, including recruitment, employee onboarding/offboarding, record-keeping, and general HR inquiries. The HR Assistant plays a crucial role in ensuring the smooth operation of HR processes and maintaining employee satisfaction.

Key Responsibilities:

1. Recruitment Support:

• Assist with job postings, applicant screening, and scheduling interviews.

• Coordinate background checks, reference checks, and pre-employment assessments.

• Maintain applicant tracking system and update candidate profiles.

• Drafting ads, utilising LinkedIn as part of the recruiting tool, liaising with agents/candidates, arranging interviews, short-listing, conduct referee checks, and assisting with creating PD’s.

2. Employee Onboarding:

• Prepare new hire paperwork, including employment contracts, offer letters, and orientation materials.

• Conduct orientation sessions and assist new employees with the onboarding process.

• Ensure completion of required forms, benefits enrolment, and HR system setup.

• Arrange PC equipment, system access, tests & checks, and uniforms.

3. HR Administration:

• Maintain employee records, including personnel files, HRIS data entry, equipment register and documentation.

• Process employee changes, such as promotions, transfers, and terminations.

• Respond to employee inquiries related to HR policies, procedures, and benefits.

4. Employee Relations:

• Assist in organising employee events, recognition programs, and wellness initiatives.

• Support HR initiatives, such as performance management, employee surveys, and training programs.

• Collaborate with HR Manager to address employee concerns and maintain a positive work environment.

5. Compliance and Reporting:

• Ensure compliance with labour laws, regulations, and internal policies.

• Assist with data collection and preparation of HR reports and metrics.

• Maintain confidentiality of employee information and handle sensitive data appropriately.

Qualifications and Skills:

• Prior experience in HR administration or related roles.

• Strong knowledge of HR processes, employment laws, and regulations.

• Excellent organisational and time management skills.

• Attention to detail and ability to maintain accurate records.

• Proficient in MS Office applications and HRIS systems.

• Strong communication and interpersonal skills.

• Ability to handle sensitive and confidential information with professionalism
Australia

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