Executive Assistant
Full Time Dubai Posted 3 weeks ago
We are looking for an experienced Executive Assistant to join Alkazu. The Executive Assistant is responsible for personal assistance to C-level, which includes proper care taking of calendar and time management. Seeks, updates and provides information, screens incoming calls and correspondence, prioritizes and responds as appropriate. Organizes meetings, meeting facilities and takes care of the follow-up activities (e.g. distributes meeting minutes and presentation materials).

Further the Executive Assistant plans and arranges (complex) travel itineraries, schedules and processes expenses
Checks and may approve cost center/function invoices. Gives support in producing presentation materials
Arranges various external and internal events. Informs other team/department members about mutual matters
Uses experience and looks for ways to develop and improve quality in processes, methods etc. where appropriate
Seeks, updates and... provides information through different channels, networking with other executive offices and
coordinating high level meetings with customers and stakeholders

Additionally interacts and coordinates with members of leadership team and BG management team
Responsible for researching and compiling special reports, presentations, organization charts, etc
Arranging business critical internal/external events
Your Skills And Experience

Ability to handle information with discretion and confidentiality
Fluent in English/Arabic language skills (written and verbal)
Ability to create various forms of communication
Excellent skills in planning and organizing and feeling comfortable dealing with complex calendars over multiple time zones
Can prioritize workload in a complex and fast paced environment
Strong organizational skills
Strong attention to details and quality
You have:

Excellent communication and documentation skills, time management, and problem solving skills
Familiarity with Office 365 tools, MS Teams, Concur, SRM, and Taleo
This job typically requires a degree (AA, AS, BA, BS) in business or equivalent demonstrated experience.
Ability to multi-task in a fast-paced environment, including prioritizing critical tasks and following-up on less critical tasks later.
Able to works independently, as well as a team player and is highly organized
Maintain high level of confidentiality and discretion
It would be nice if you also had:

5+ years executive support experience
Dubai - United Arab Emirates

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