- Executive Assistant to Chief Executive
- HAYS in United Kingdom, , United Kingdom
- jobs
- 2 weeks ago
jobs description
Executive Assistant to Chief Executive, position based in Huddersfield, EA/PA experience is essential. Your new company
An exciting opportunity has arisen for an experienced Executive Assistant to work for a well-known National Charity, by providing Executive support to the Chief Executive.
Your new role
The post holder will provide comprehensive administrative, secretarial and organisational support to the Chief Executive and the Senior Management Team. Your responsibilities will include managing diaries, coordinating meetings, producing high-quality documents, handling confidential information, and liaising with internal and external stakeholders.
Key duties include:
Be the primary point of contact for the Chief Executive to Trustees, the senior management team, colleagues and external organisations.Organise the Chief Executives' diary liaising both with external organisations at a high level and with colleagues, arranging appropriate appointments, cross-checking to prevent conflicts and maintaining an up-to-date Outlook calendarOrganise the diaries of the senior management teamMaintain contact and email lists for partner organisations, politicians, meeting groups and update the Customer Records Management (CRM) systemOrganise travel and accomodation for Trustees and other members of staff as appropriateDeal with the Chief Executives' correspondence, acknowledging letters and drafting replies with the assistance of the Senior Management team as necessaryCo-ordinate the gathering of information for board meetings, the business plan and reports and provide bound copies for distributionOrganising and supporting future eventsMinute all board meetings and AGMs, recording these in the prescribed format for inclusion in the report to the Board of Trustees.Prepare expenses claims for the Chief ExecutiveWork closely with the HR team for the effective daily smooth running of office administration to ensure adequate cover during holidays and sicknessManagement of stationery supplies and business cards
What you'll need to succeed
Previous Executive Assistant experience is essential
Diary management experience - supporting at a senior level
Experience in the charity/education sector but not essential
Excellent I.T skills including proficiency with Microsoft Office and Teams
Experience of organising and supporting with events
Ability to build relationships internally and externally
What you'll get in return
Free on-site parking
Flexible/hybrid working - 2 days in the office and 3 days working from home
Personal pension scheme
25 days leave + bank holidays, increasing with service
Company healthcare cash plan
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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