- Professional Standards/Police Records Manager Maitland
- City of Maitland in Maitland, FL, United States
- jobs
- 1 month ago
jobs description
The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Performs a variety of professional and administrative work managing and supervising the Records Section and managing the Police Accreditation Program through the Commission for Florida Law Enforcement Accreditation. The Professional Standards/Police Records Manager will work under the general supervision of the Police Chief, or assigned designee.
This position is considered an emergency/disaster position. During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation, which requires that the employee be ready, willing, and able to report to work during emergencies and/or disasters of any kind, notwithstanding any other commitments the employee may have and be able perform emergency services duties, as assigned.Responsible for the development, review, publication, issuance, and revision of Written Directive documents as required by the Department and the standards of the Commission for Florida Law Enforcement Accreditation.
Evaluate Records Division staff and make recommendations on pay raises, other changes in status of employees; complete performance appraisals for assigned personnel staff.
Maintains written directive records in a current condition; produces and maintains training related reports for internal and external use.
Plans, schedules, coordinate and directs the operations of the Records Division and Front Desk Operations. Coordinates the receipt, retention, storage and disposal of police records in accordance with departmental policies and state statutes.
Monitors retention schedules and prepares destruction schedules for state approval, ensures records disposed in accordance with state guidelines.
Serves as department liaison and records custodian and responds to subpoenas and request for official records and information, may testify at depositions.
Consults and advises police officers, detectives, commanders and the public on matters involving official records and information.
Perform and document criminal history research and arrest fingerprint cards.
Oversees and assist with the fingerprinting of city employees and the public, when required, for various licenses or permits.
Composes a variety of correspondence, reports and other materials requiring independent judgment as to contents, accuracy and completeness.
Records and files citations; assigns codes and distributes documents as required.
Responsible for the accuracy of all entries in the FCIC/NCIC terminal located in communications.
Responsible for ensuring all official records are complete and correct prior to filing; that only required documents are distributed to the public in accordance with Local, State & Federal law.
Process all court ordered Sealing’s.
Process expungement orders and distributes said orders to the FBI and F.D.L.E. for final deletion in the criminal justice system.
Plans, schedules, and coordinates the retention, storage, receipts, and disposal of police records in accordance with departmental policies and state statutes.
Perform computer entry of daily reports on an accurate and timely basis.
Complies and forwards the Uniform Crime Reports (U.C.R.), Florida Incident Based Report (FIBRS) and National Incident Based Reports (NIBRS) to the State.
Provides staff inspections and audits as dictated by policy or the Chief of Police.
Assists in the development of budgetary requests for the Department with regard to Records and Accreditation issues.
Maintains liaison with other local, county, state and national law enforcement agencies as the Department’s representative.
Maintains contact with general public, court officials, and other City officials regarding Department activities.
Creates and prepares recommendations, conducts research, performs special studies and completes special projects as required.
OTHER JOB FUNCTIONS
Schedules and conducts meetings. Attends meetings and conferences as a department representative.
Become versed in City Accounting System (MUNIS)
Perform other duties as assigned.Ability to work with minimal supervision.
Ability to work effectively with elected officials, department heads, and representatives of other agencies, other City employees, and other general public.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships with staff members and supervisors.
Ability to follow and give verbal and written instructions.
Thorough knowledge of modern law enforcement principles, procedures, techniques, and equipment.
Thorough knowledge of applicable laws, ordinances, and department rules and regulations.
Considerable knowledge of accreditation standards and process and the fundamentals of policy development.
Qualifications and ability to serve as an assessor in the State Accreditation Process.
Considerable knowledge in the budgetary process.
Thorough knowledge of principles and practices of police planning and law enforcement administration to include standards of recruitment and selection guidelines and liability issues associated with recruitment and selection and training.
Thorough knowledge of economics, finance, and sociology as applied to police planning in the collection of data and the preparation of planning reports and studies in both graphic and written forms.
Thorough knowledge of policies and procedures governing the operations of the Records Division. Working knowledge of modern law enforcement principles, procedures, techniques and equipment; working knowledge of finger printing techniques and classification systems.
Working knowledge of FCIC/NCIC rules and regulations.
Thorough knowledge of UCR Program/accounting; FDLE audit requirements.
Knowledge of computers and relevant software.Graduation from an accredited four year college or university with a Bachelor's Degree in law enforcement, criminal justice administration, public administration, or a related field, supplemented by at least one year of responsible accreditation and compliance experience in a law enforcement environment, or an equivalent combination of education, training and experience.
At least three years of supervisor experience with knowledge of various research methods, organization, preparation, presentation, and coordination of a wide range of projects/reports/files; training and law enforcement process procedures.
Must possess or obtain within six months of employment FCIC/NCIC certification.
Possess certifications as required by the Criminal Justice Standards & Training Commission and any other certificates mandated by State, County, or local Statutes.
Must possess and maintain a valid State of Florida Driver's License.
Must also possess the National Incident Management System (NIMS) IS-700 within 30 days of employment and the ICS-100 within 90 days of employment or from the date of taking the position. There may be additional NIMS required, which will be scheduled by your Supervisor.
Maitland FL United States