- Office Administrator
- Kijiji in Grande Prairie, AB, Canada
- jobs
- 1 month ago
jobs description
On behalf of our client’s interest, we are seeking an experienced and reliable office administrator (OA). The OA will predominantly work alone and in conjunction with the business owner (our client).
The ideal candidate is self-motivated, professional in attire and manner, and capable of managing the workload and prioritizing tasks. You are a great fit if you are sharp, focused, and can complete your work with conscientious excellence. You think ahead, anticipate needs, are fast at solving problems and proactively eliminate problems before they arise.
General:
This position is responsible for the foundational tasks that keep a small business running smoothly and efficiently. The OA’s primary responsibility is to provide support and assistance to the owner to ensure efficient office operations. The ability to multitask effectively is crucial.
Responsibilities Include (but not limited to):
• Answering phones and greeting walk-in traffic (first point of contact)
• Addressing prospect inquiries and closing the sale
• Setting up a filing system
• Organizing, sorting, and filing documents (hard-copy & electronic)
• Performing data entry, maintaining office records, and archiving documents
• Managing email correspondence and sorting mail
• Tracking and stocking office supplies
• Providing accurate information and reports to management as required with the ability to interpret those reports and answer any follow-up questions
• All aspects of accounts receivable (A/R), accounts payable (A/P), and bank reconciliations
• Tracking aging receivables and proactively managing customer account collections
• Implementing and improving administrative systems and processes, developing office policies and procedures for the OA position
• Handling sensitive information and confidential matters
• Supporting the owner with clerical tasks and projects as needed
Skills & Requirements:
Fluid with Microsoft Office Suite (Word, Excel, Outlook), Gmail, Adobe, and QuickBooks Online is a must
Strong communication skills (verbal and written) with impeccable phone etiquette
Excellent problem solver with polite and professional mannerisms
Ability to work independently and is self-motivated
Strong work ethic and pride in a job well done
Excellent time & priority management
Very organized with an unwavering attention to detail
Ability to learn quickly while ensuring data accuracy
Accountable
Punctual
Dependable
Experience:
Office administrator or business administration experience with QuickBooks Online: min 1 year (preferred)
Job Type: Full-time
Pay: From $20.00 - $24.00/hour
Schedule:
Monday to Friday (9am-5pm)
Occasional overtime and weekends as seasonal situations demand
Work Location:
In-person
Business casual yet professional attire
We are a consulting firm managing this process for our client. Want to apply? Please email your cover letter, resume, and relevant references to: alangoff@telus.net. In the subject line, please put, “I want the OA job”.
*Only short-listed candidates will be contacted.