jobs description

Overview
Must be a US Citizen or Green Card Holder
W2 with full benefit
COVID19: Must be fully vaccinated and provide valid proof of a completed COVID19 vaccination prior to starting work, absent an approved accommodation for religious or medical reasons.
Some travel may be required
Offer contingent on ability to successfully pass a background check and drug screen
Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, , scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking a Management Analyst to work onsite with the National Institutes of Health in Bethesda, MD.
This is a long-term position which offers:
- Competitive salary
- Tremendous growth opportunity
- Opportunity to work at NIH, the world's foremost medical research center
- Learn more about what Columbus can do for you at
Responsibilities
Provides analysis and advisory services regarding management functions.
Assist staff with processing and reconciling time and attendance in Integrated Time and Attendance System ITAS Prepares a variety of management and administrative studies to analyze and evaluate internal procedures, policies, processes and systems for the purpose of improving efficiency.
Provide project management support to the DCR to include planning and development of project schedules and deliverables, tracking project milestones, managing timelines, pre-paring status reports, monitoring progress to ensure adherence to deadlines and providing logistical support
Communicate the progress of all ongoing projects and activities and prepare highly detailed action item lists, meeting minutes and emails; reconcile conflicting data information; correct errors and inconsistencies; work with appropriate program staff to discuss resolution and workarounds including reconciling past due invoices for purchase orders; updating staff NED records; processing payroll CAN change requests; correcting data in the Fellowship Payment System FPS; renewing maintenance agreements for existing equipment and services
Prepare and coordinate reporting of sensitive correspondence, written reports, memoranda, job manuals, standard operating procedures, job aides and instructions; edit publications, materials, and documents provided by others
Reviews and comments on new or proposed changes to existing policies, procedures or systems. Collect data and enter monthly or quarterly input into contract IT systems; assist PPAB staff with preparation of highly detailed Management Analysis and Discussion MDA reports and present information on a monthly and quarterly basis; track budget spending and monitor expenditures using BEACON Finance and nVision; use the NIAID Agreements Tracking NATS to process Inter- and Intra-agency agreements IAAs
Prepare personnel actions, including recruitments, promotions, pay adjustments, realignments, conversions, and termination of appointments; enter Personnel Action Request PAR and Recruiting workflow actions into Enterprise Human Capital Management EHCM; run a variety of HR reports Process awards using the NIAID Awards and Recognition Processing Software ARPS to enter Special Act orAwards, Quality Step Increases, and Time-Off Awards
Prepares reports in the areas of budget, procurement, HR, travel, etc.
Monitor and analyze HR data and quality review of HR data for DCR; assist PPAB staff in reconciling Electronic Data Analysis and Reconciliation Tool eDART discrepancies, including gathering and organizing information and providing workaround solutions and recommendations for issues; track the completion of numerous HR actions related to workforce management, disseminate information and communicates bi-weekly QAQC results to the PPAB Program Specialist staff; ensure discrepancies are resolved within a specified timeframe
Generate procurement orders and perform receiving on orders using Acquisition Management Budget Information System AMBIS; enter funding requisitions and modifications into the NIH Business Systems NBS for DCR contracts; and work with assigned Acquisition Management and Operations Branch AMOB purchasing agent to complete complex orders
Verify Section 889 compliance
Reviews policy and regulation that governs the activities performed in the program.
Prepare and review DCR travel authorizations and vouchers for accuracy, funds availability, and compliance with federal travel regulations; develop detailed internal travel tracking spreadsheets; utilize reporting tools to track upcoming travel and ensure that outstanding vouchers are processed; develop and maintain standardized travel checklist; utilize standard operating procedures and job aides
Prepares reports and presentations for meetings.
Provide administrative and programmatic support by coordinating and participating in program meetings, such as weekly team meeting and provide logistical support and preparing supporting material; facilitate and lead discussions pertaining to administrative actions and program budgets and provide recommendations; ensure coordination for multiple assignments tasks occurring simultaneously
Coordinate and schedule meetings, workshops, and trainings for staff; and provide logistical support schedule conference rooms, provide meeting materials, create PowerPoint presentations, IT support, etc.
Researches and suggests developing areas of management policy.
Provide administrative and program support staff with travel policy, guidance and visual aide as it relates to processing of travel authorizations and travel vouchers in the Concur Government Edition CGE travel system; review all travel to ensure compliance with Federal Travel Regulations FTR
Performs in-depth analysis and statistical comparison of organizational data and information. Develop, maintain, and utilize a wide variety of database management systems, spread-sheets, SharePoint, and shared drives i.e. training dashboard, BFMB IAA folder, etc.
Assist financial managers prepare annual appropriated budget requests.
Provide technical expertise and support along with advising management in administrative areas regarding program planning and support, administrative services, quality assurance, financial forecasting, budget formulation, procurement, contract administration, property and space management, and travel
Conduct workforce studies and provide in-depth analysis and reporting.
Perform initial processing of training requests using the NIH Learning Management System LMS along with monitoring completion of request
Qualifications
Required Skills
Bachelors degree in Business Administration, Human Resources, or similar
Expense reconciliation, project management/planning, timekeeping, fellowship program management
Experience with Meeting minutes/summary reports/coordination, working with human resources, travel planning, procurement, and data analysis
Software: SharePoint, MS Office, Concur; BEACON Finance/HR; Acquisition Management Budget Information System (AMBIS)

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