- Human Resources Manager, Systems and Compliance Douglas
- Douglas College in Douglas, , Canada
- jobs
- 1 month ago
jobs description
Position Details
Position Information
Position Title Human Resources Manager, Systems and Compliance
Posting Number 02393SA
Location Hybrid / New Westminster Campus
Grade or Pay Level A - Pay Band 11
Salary Range Salary Band 11 (Min: $92,139, Control Point: $122,852, Max:
$135,137). Placement within a salary band is typically up to Control Point
based on skills, experience and internal equity. The College may place over
Control Point in limited circumstances.
Position Type Administration - Regular
Posting Type Internal/External
Regular/Temporary Regular
Employment Type Full-Time
Posting Category Administration
Start Date 12/02/2024
End Date
Day of the Week Mondays to Fridays
Shift 8:30 - 4:30
Work Arrangements
Regular hours of work are 8:30 am -4:30 pm, Monday to Friday. Occasional
travel between Douglas College's locations as required.
Douglas College (DC) is committed to supporting a healthy work/life balance
for Employees. As per the DC Administration Policy A70 Work from Home, College
employees may be eligible to work from home on a part-time basis, subject to
operational requirements and approval by their Responsible Administrator
(RA).
What Douglas Offers
DO what you love. Be good at it. That's how Douglas College defines a great
career. It's a philosophy that resonates through our classrooms, our offices
and our boardrooms. It inspires our students and drives us to make Douglas
College one of BC's Top Employers. We love what we do. And we're looking for
passionate, motivated people to join us in making one of Canada's best
colleges even better.
The Role
The HR Manager, Systems and Compliance is responsible for leading
the development, maintenance, and sustainment of the College's HR information
systems. The HR Manager leads the preparation of a variety of HR and workforce
data, metrics and analysis and ensures compliance with government legislation,
collective agreement requirements, processes and policies. They supervise the
systems and compliance team and work closely with other HR leaders to further
the initiatives in the College's Strategic and HR Plans.
Responsibilities
Under the general direction of the Associate Director, Total Compensation & HR
Systems, the HR Manager, Systems and Compliance is accountable for the
following:
· Leads the development, maintenance and sustainment of the College's HR
information systems, ensuring data quality, integrity, efficiency and
effectiveness; this includes Banner Human Resources and FAST Human Resources
Reporting;
· Supervises the systems and compliance team including recruitment and
selection, training, performance planning, evaluating and performance
management, where appropriate;
· Leads the preparation of HR and workforce data, metrics and analysis
including regular and ad hoc statistical and compliance reports for both
internal and sectoral use. This includes reports for government, workforce
planning, recruitment, benefits and employee leaves. Ensures analysis and
reporting is appropriate, timely and accurate;
· Provides training and technical guidance to HR colleagues with respect to
the use of HR information systems;
· Collaborates with various departments across the College, including Finance,
IT Services and Enrolment Services, regarding the operation of the HR
information systems;
· Ensures the appropriate documentation of processes and procedures relating
to usage of the HR information systems and the preparation of compliance
reports;
· Provides leadership with respect to the implementation of new HR information
system software releases and updates; ensures appropriate system testing
within Human Resources.
· Ensures that appropriate security access for HR systems is maintained; this
includes requesting new access and reviewing existing access on a regular
basis;
· Provides specialized support to the College with respect to collective
bargaining, grievances and arbitrations through the preparation and analysis
of relevant data;
· Administers College policies and collective agreements, including updating
salary grids in the HR information system as required;
· Ensures that Freedom of Information and Protection of Privacy Act requests
to the department are addressed in accordance with legislation and in
consultation with the administrator responsible for Freedom of Information
requests;
· At the request of the Associate Director, represents the department or
College on internal or external committees; may Chair assigned committees, as
required;
· Exercises signing authority on behalf of the Department for expenditures as
appropriate;
· Actively models the Douglas College Core Competencies;
· Performs other related duties as required including acting on behalf of the
Associate Director or other human resources leaders.
To Be Successful in this Role You Will Need
· Established professional credibility as evidenced by a bachelor's degree
from an accredited post-secondary institution in a related area of study;
· More than five years of experience in systems management, including a
minimum of three years' experience in HR systems and compliance;
· An equivalent combination of education and experience may be considered, as
determined by the College;
· A CPHR designation is an asset;
· Experience with collective agreement interpretation, preferably in a public
sector, multi-union environment;
· Demonstrated knowledge, ability and progressive experience in the design,
development, management and maintenance of data collection;
· Experience leading projects including workforce planning and systems
implementation/upgrades is preferred;
· Proven proficiency with computer software applications, such as MS Office,
HRIS Systems and Tableau; experience with Banner HR and FAST HR Reporting is
preferred.
· Ability to generate reports and apply data analysis;
· Strong communication skills (written and verbal) as well as the ability to
be tactful, persuade and influence others and deliver presentations to large
and small groups;
· Demonstrated experience leading people, preferably in a multi-site,
unionized, public sector environment;
· Demonstrated critical thinking and organizational skills along with the
ability to exercise sound judgment, work independently and maintain
confidentiality;
· Demonstrated ability to deal effectively with conflicting expectations and
resistance;
· Demonstrated ability to model professional, ethical and collaborative
behaviours consistent with the position;
· Demonstrated abilities that align with the Douglas College Core Competency
Framework.
Link to Full Position Profile
Equity Statement
Douglas College is committed to fostering a diverse, inclusive and equitable
learning and working environment. In support of this journey, we welcome all
people to apply, including people from groups that are experiencing inequity,
including, but not limited, to Indigenous Peoples, racialized or persons of
colour, persons with mental or physical disabilities, persons who identify as
women, and/or persons of marginalized sexual orientations, gender identities
and expressions, and persons of all faith identities, age, marital status, and
parental status.
Needs a Criminal Records Check No
Posting Detail Information
Open Date 10/09/2024
Close Date
Open Until Filled Yes
Special Instructions to Applicant
Interested applicants must submit their application and all required documents
online on the Douglas College Career Site. Please ensure your resume clearly
explains how you meet the required knowledge, skills and abilities of the
position for which you are applying. All candidates selected for interview
will need to bring original certificates and diplomas of educational
credentials noted on their resume.
Quick Link for Direct Access to Posting
https: // www. douglascollegecareers.ca/postings/13090
Supplemental Questions
Required fields are indicated with an asterisk ().
• What are your salary expectations for this role?
• $80,000 - $85,000
• $85,000 - $90,000
• $90,000 - $95,000
• $95,000 - $100,000
• $100,000 - $105,000
• $105,000 - $110,000
• $110,000 - $115,000
• $115,000 - $120,000
• more than $120,000
• How did you first find out about this employment opportunity?
• Douglas College Careers Site
• LinkedIn
• Indeed
• Social Media (Facebook, Instagram)
• Personal Referral
• Agency Referral
• Professional Association Website
• Colleges and Institutes Canada (CICAN)
• Canadian Association of University Teachers (CAUT)
• Douglas College CareerHUB
• Career Fair or Other Hiring Event
• Other
• Glassdoor
• Please confirm that you will maintain residency in the Lower Mainland for the duration of your employment.
• Yes, I confirm
• No, I am not able to meet this requirement
• If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).
(Open Ended Question)
• If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?
• Yes
• No
• Not Applicable
Documents Needed to Apply
Required Documents
• Resume
• Cover Letter
Optional Documents
• References with Contact Information
Douglas Canada