- 211 - Contract Administrator Brownsville
- City of Brownsville in Brownsville, TX, United States
- jobs
- 1 month ago
jobs description
Title: Contract Administrator
Organization: Financial Services
Department: Purchasing
Location: Financial Services City Hall
Rate of Pay: $57,372.12
Job Summary
The Contract Administrator is under the direct supervision of the Procurement and Contracting Manager, and will be responsible for the preparation, processing, maintaining and finalization of contract and agreements in our city. The Contract Manager will provide innovative procurement strategies, assist the Procurement and Contract Management Division in the preparation of solicitations of contracts and will provide technical expertise and assistance to all City Staff related to all contract agreements. The Contract Administrator’s role requires close collaboration with external contractors and vendors and will follow-up on contract negotiations and identify potential risks, and contracting close-out issues. In addition, the class is responsible to assure compliance with local, state, and federal laws and regulations and update information on all city procurement contracts.
Competencies
• Contract Management
• Project Management
• Effective Communication
• Time Management
• Ethical Practice
• Critical Thinking
• Relationship Management
Key Functions/Knowledge/Skills
• Develops and manages the City of Brownsville’s contracts in accordance with the policies and procedures established.
• Establish procedural contract and/or project management techniques for all contractual processes from preparation to finalization.
• Performs supplemental research to support proposals and contract development.
• Assure accuracy and appropriateness of contract language.
• Collaborate with key stakeholders in negotiations and decisions involving contract standards and cost agreements.
• Maintain deadlines on deliverables and communicate with departments, vendors, and contractors.
• Review contractual performance of parties to ensure compliance and mitigate contractual liability.
• Develop contract analytics to identify industry standard trends and execute negotiation strategies to identify potential risks and contract close-out issues.
• Collaborate with key stakeholders with negotiation, terminations, and renewals of contracts.
• Guide and assist the City of Brownsville with any procurement contract or procurement inquiry.
• Excellent relationship management skills, both one-on-one and group situations.
• Performs related duties and special procurement projects as assigned.
• Post-award meeting & receive acquisition plan from Contract Developer.
• Send Contract to vendor
• Obtain Payment & Performance bonds.
• Create contracts in Logos & input contract items.
• Upload contract documents to logos.
• Set reminders of annual/milestones evaluations & renewal options.
• Notify end-user departments of contract documents completion.
• Liaison for vendors for all matters pertaining to the contract.
• Conduct contract risk assessment.
• Managing & documenting any changes to the contract through the amendment process authorized by the terms of the contract.
• Obtain documentation from the end user departments responsible for receipt that inspection and approval have been completed.
• Identifying and resolving disputes with vendor in a timely manner
• Perform contract closeout process.
• Monitor Term Contract List for expiration/renewals City wide.
• Performs other duties as needed.
Minimum Education & Experience
Master’s degree, or bachelor’s degree in, accounting, business, finance or related field. Plus two years of experience.
Special Certifications & Licenses
Valid Texas Driver’s License.
Ability to obtain the Certified Texas Contract Manager in the first six months of employment.
Independence & Judgement
Noticeable judgment; must plan for long-term; must recognize and resolve problems and situations through appropriate means applying specific types of procedures to issues without indicated guidance or destination, addresses issues that need attention, etc.; involves freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.
Initiative & Ingenuity
General guidelines: requires a lot of interpretation and non-standard responses to varied situations; have to figure out where to go for answers.
Supervisory & Responsibility
Does not supervise.
Financial Responsibility
Does not deal with money.
Level & Frequency of Outside Contact
Lots of contact with highly varied groups involving sensitive or difficult interactions that require persuasion and negotiations.
Physical Demands
Office job with little or occasional light physical effort.
Responsibility for Equipment & Property
Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.
Working Conditions
Office job, no adverse conditions.
Other Requirements
The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.
ADA Requirements
The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Benefits
The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.
The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.
Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
EEOC Statements
The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
Brownsville TX United States