- Director of Campus Planning & Development Seaside
- California State University, Monterey Bay in Seaside, CA, United States
- jobs
- 3 weeks ago
jobs description
The Opportunity:The Graduate Medical Education (GME) Administrative Assistant provides comprehensive administrative and office management support to the GME department, ensuring smooth operations and assisting with various tasks related to meetings, events, faculty, and physician learners. This position also supports institutional accreditation processes and coordinates communication between GME... leadership, external partners, and affiliated hospitals. This role is integral to maintaining efficient operations within the GME department, ensuring compliance with institutional standards, and facilitating communication across stakeholders.This is an Auxiliary funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.Responsibilities:Office Management:• Serve as the first point of contact for program coordinators and physician learners, addressing inquiries on purchasing, travel, policies, and badge requests.• Order office supplies and equipment, and assist with the planning, setting, and cleanup of meetings and events.• Manage room reservations through the Astra scheduling system for internal and external events, including meetings and testing sessions.• Handle filing, mail distribution, and intra-campus correspondence.• Complete training (FERPA, HIPAA, Code of Conduct) and ensure compliance with university policies.Administrative Support:• Draft and send correspondence on behalf of GME leadership, including the DIO and Associate Director.• GME data retrieval, maintaining and updating GME databases and spreadsheets including resident counts, licensure, moonlighting approvals, and surveys.• Update and verify consortium contact lists for distribution.• Assist with UCF faculty appointments using the COM Forms Management software.• Coordinate and distribute graduation and completion certificates for physician learners.• Prepare meeting minutes as requested and track GMEC attendance.• Provide support for program special events such as Match Day, Graduation Ceremonies, and Orientation.Accreditation and Compliance:• Support accreditation processes by preparing reports and resource documents, tracking APE submissions, and attending the annual ACGME conference.• Update the ACGME ADS system and assist with monitoring ERAS as needed.Event Coordination:• Assist in planning and organizing GME-sponsored events, such as graduation ceremonies, orientation sessions, and award ceremonies.• Coordinate guest speakers, set up virtual meetings, and manage communications for GME events.• Work with COM IT and Operations to support local programs with in-training exams, laptops. etc.On-boarding and Expansion Support:• Aid in on-boarding and off-boarding physician learners and staff, including potential travel to hospital sites.• Support all aspects of consortium expansion to new hospitals.Financial Processing:• Prepare and process travel requisitions, payments, and purchases.• Performs additional duties as assigned including, but not limited to, timely completion of all university and college training and updates.Minimum Qualifications:High School Diploma and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more informationPreferred Qualifications:• Associate’s degree in a related major.• Experience working in graduate, undergraduate, or continuing medical education in a higher education institution.• Attention to detail, high level of accuracy, and organizational skills.• Experience with New Innovations and/or other education management software, Microsoft Office, Zoom, and WebEx.Special Instructions to the Applicants:• In addition to your application please submit a cover letter and resume.• Hybrid work options are available as per UCF policy: https://policies.ucf.edu/documents/3-012.pdf.• This is an Auxiliary funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.Are you ready to unleash YOUR potential?As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.Working at UCF has its perks! UCF offers:• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program • Paid time off, including annual and sick time off and paid holidays• Retirement savings options • Employee discounts, including tickets to many Orlando attractions • Education assistance • Flexible work environment • And more…For more benefits information, view the UCF Employee Benefits Guide.Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.#LI-HYBRIDDepartmentCollege of Medicine (COM) - Graduate Medical Education - OperationsWork ScheduleMonday - Friday; 8:00AM - 5:00PMType of AppointmentRegularExpected Salary$17.64 to NegotiableJob Posting End Date10-19-2024-12-00-AMVeteran’s Preference:Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdfEqual Employment Opportunity Statement:The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President’s Statement.The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.
Seaside CA United States