- Program Coordinator- WSP Walla Walla
- Walla Walla Community College in Walla Walla, WA, United States
- jobs
- 1 month ago
jobs description
Walla Walla Community College is accepting applications to fill the role of Program Coordinator for the WWCC Correction Education program located at the Washington State Penitentiary (WSP) in Walla Walla, Washington.
This position is filled to fulfill a contract awarded to Walla Walla Community College (WWCC) by the Washington State Board for Community and Technical Colleges (WSBCTC) to operate a correctional education program at WSP in accordance with an interagency agreement with the Department of Corrections. Walla Walla Community College and its employees working in a correctional education program are expected to follow all Department of Corrections (DOC) Policies, IT and other Security requirements, follow DOC Operational Memorandums, and comply with the Superintendent’s directions.
At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. We have identified three core themes that describe the fundamental aspects of the College's mission by translating it into practice: Student Success, Strong Communities, and Resource Stewardship. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability.
General Responsibilities:
This position independently prioritizes and performs a variety of complex office work related to program operations and student learning. This position may support schedules and operation of a student computer/study lab. This position also establishes record keeping/filing systems and/or database files, resolves problems, and responds to inquiries requiring substantive knowledge of office/departmental procedures and policies. Program Coordinator functions as an education representative and resource for education staff, DOC staff and incarcerated individuals.
Essential Functions:
Office Duties and Program Support
• Work with the computerized DOC Offender Management Network Information (OMNI) to check information. Build classes in this program to fill seats for classes offered at the WSP Campus.
• Weekly, assign students to WWCC Educational programs. Reassign and keep the totals at max capacity. Keeping record of student drops.
• Maintain spreadsheet records which includes full and partial completions, registrations and admission forms that are required from students.
• Keep referrals updated and waiting list accurate.
• Complete in DOC Offender Management Network Information (OMNI) when the student has completed a class.
• Build report and track enrollment.
• Receive transcript requests from incarcerated individuals in orientation and other intake processes where WWCC needs an academic record for a student. Complete paperwork and send off form. When an academic record is received follow established processes.
• Schedule interviews or advising sessions for potential students. Prepare advising, placement, and/or enrollment paperwork (infractions records, goals, restrictions, levels, history of classes previously) for advising purposes.
• Record and organize clearances for staff/DVD/supplies (as needed to support Program Specialist).
• Organize graduation for May/June including, but not limited to, Logistics Plan, speaker, graduation list, program, certificates, guest list, callouts, decorations, and food. These items will be organized with the support of other Education office staff and instructors.
• Organize graduation pictures for those students who will be leaving before May/June Graduation.
• Pick up mail and distribute. Answer kites or correspondence.
• Answer phones
• Special Callouts for various reasons
• Filing (Electronic and Manual)
• Assure that classes that aren’t running are cancelled and staff notified.
• Take and writing minutes for various meeting. When completed send to staff.
• Chrono information in OMNI.
• Special projects as assigned by the Dean or Assistant Dean.
• Serve as back-up for other Program Coordinators
• Other tasks as requested.
Instructor/Counselor Support
• Gathering and assigning books and calculators, and other supplies.
• Managing/organizing the bookroom, creating new student registration packets weekly and new quarterly packets for instructors.
• Print and send attendance sheets
• Answer kiosks (from incarcerated individuals) and emails from counselors concerning the student’s desire or present assignments.
• Provide enrollment and registration support to instructors.
• Request and check on information for the instructors.
• Provide back-up support for completing student evaluations of instructors.
• Schedule computer/study lab as needed.
• Work with the computerized Department of Corrections Offender Management Network Information system (OMNI) to assign and generate callout rosters directly relating to the student computer lab.
• Maintain Excel Spreadsheet of quarterly study lab students
Facilitate Orientation & Program Review
• Prepare all paperwork and intake forms for each incarcerated individual that is scheduled for Orientation. Attend Orientation and present Education programming options to attendees. Process paperwork after orientation by having counselors approve their intake forms. After they are returned open all referrals for the classes that are approved by their counselor.
• Prepare all paperwork that is needed to conduct Program Reviews. This would include all information previously obtained. After Program Reviews are conducted change students’ assignments as requested by the CPM.
• Send infractions submitted to appropriate staff and put on for Program Reviews
Student Worker Assignment & Payroll
• Manage assignments for student workers. Change assignments and notify Assignment office, counselors, and supervisor.
• Prepare assignment forms/drop forms/timecards/Job Description form. Submit to appropriate staff.
• Prepare and submit appropriate payroll documentation for student workers. The first of the month add hours and submit to Payroll for each assignment.
• Resolve issues that the instructor has with the worker or the issues a worker might have with the instructor.
• Microsoft Office aptitude, including Excel, Word, and Outlook skills
• Effective oral and written communication skills
• Ability to learn and work with new software programs
• Work well with others in a professional manner, including positive interpersonal communication
• Demonstrate productive conflict management strategies
• Effective multitasking and optimal task prioritization abilities
Required Qualifications:
Any combination of education, experience, and/or training that provides the applicant with the knowledge and skills to perform the job may be considered by the college.
• AA Degree or equivalent college coursework
• Two (2) years of responsible office experience at an advanced level
• Equivalent education/experience may substitute at the discretion of the college.
Preferred/Desired Qualifications:
• Bachelor’s degree in related field
• Bilingual – English/Spanish
• Corrections work experience
• Instruction and/or tutoring experience
You don’t check every qualification listed? Please apply anyway! Studies have shown that traditionally marginalized communities - such as women, LGBTQ+ and people of color - are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role! If you’re excited about this opportunity but your experience doesn’t align perfectly with every single qualification in the job description, we encourage you to still consider applying. This classified position is in a bargaining unit for which WPEA Higher Ed is the exclusive representative.
Standard business hours are 40 hours per week, Monday – Friday from 7:30 p.m. to 3:00 p.m. with a half-hour lunch break. Incumbent may be expected to occasionally adjust the work schedule to meet business needs. Minimal travel may be required for occasional training.
This position is located inside the Washington State Penitentiary, an adult male prison. Interacts daily with students (incarcerated individuals), instructors, counselors, DOC, and WWCC staff. Successful candidate must have the ability to travel between on-site testing sessions with or without accommodations, approx. 2-3 miles per day. Washington State Penitentiary is fully ADA compliant.
The college has an excellent benefit program including medical, dental, life and long-term disability insurance; paid sick leave; paid vacation leave; and retirement plan. All full-time employees will automatically have 3% of taxable income deferred into the State of Washington Deferred Compensation Program (DCP) unless declined at time of hire. WWCC requires all employees to participate in direct deposit for payment of salary. The College is a tobacco-free campus.
Persons hired must be able to provide acceptable documentation of lawful authorization to work in the United States within three (3) days of employment and official college transcripts. WWCC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. All Walla Walla Community College staff members employed at one of the Correction Education facilities must be cleared by an FBI background check before being hired into such positions and successfully complete a 3-week corrections training program. Information from the background check may not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Department of Correction positions are grant funded and funding is not guaranteed. Upon loss of grant funding, the position will end. WWCC does not absorb the cost to fund DOC grant positions. This position is open until filled with priority consideration given to those applicants who submit a complete application by September 16, 2024 at 11:50 PM PST. To qualify for priority consideration, applicants must submit a complete application packet, which includes the following:
• Online application
• Cover letter
• In the cover letter, please describe how you meet the qualifications and competencies for the position.
• Resume
• List of names, addresses, and telephone numbers of three (3) professional references.
• Unofficial transcripts for application purposes (if applicable); official transcripts are required prior to an official start date.
Walla Walla WA United States