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  • 5 days ago

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Job Description

We have an exciting opportunity for an Administrative Assistant at UL Research Institutes, based in our Marietta, GA office. The Administrative Assistant will provide administrative support to ensure efficient operation of research management. The Administrative Assistant handles a variety of tasks, including maintaining records, coordinating meetings, handling correspondence... organizing files and reports, and assisting with project management tasks.

Underwriters Laboratories

At UL Research Institutes, we wake up every day with a common purpose: to make the world a safer, more secure and sustainable place. Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence. UL stands at the forefront of technological advancement, and we are continually challenged to find new ways to foster innovation and positive change. Satisfying? Yes. Exciting? Absolutely!

Chemical Insights Research Institute (CIRI)

The Chemical Insights Research Institute (CIRI) advances UL Research Institutes’ public safety mission by promoting safe and healthy working, learning, and living environments through scientific chemical insights. CIRI’s research and initiatives let people around the world know what chemicals are in the air we breathe and how they affect human health and the planet. CIRI shares its research and knowledge through information and application tools with leaders in the scientific, business, and policy communities to raise awareness of human health risks stemming from emerging technologies.

To learn more, visit: chemicalinsights.org/.

What You’ll Learn & Achieve

As the Administrative Assistant, you will play a key role in the rapid growth of UL as you:
• Provide a wide variety of administrative support for research, communication, education and outreach teams.
• Assist with the preparation of documents, reports, and presentations.
• Organize and maintain paper and electronic files including organizational memberships and partnership activities.
• Support internal communications, maintain and update intranet site, i.e. SharePoint.
• Coordinate meetings and events, including CIRI’s scientific speaker series events.
• Handle incoming and outgoing correspondence.
• Perform basic bookkeeping tasks, such as managing expense reports and invoices.
• Assist with project management tasks, including tracking deadlines and milestones.
• Provide general administrative support to management and other staff members as needed.
• Perform other duties as directed.

What Makes You a Great Fit

While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:
• Ability to effectively manage multiple tasks and prioritize workload.
• Strong verbal and written communication skills.
• Meticulous attention to detail and accuracy in all tasks.
• Excellent time management skills and ability to meet deadlines.
• Dedication to providing excellent customer service to stakeholders and colleagues.
• Flexibility to adapt to changing priorities and work environments.
• Ability to identify and solve problems efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Discretion and ability to handle sensitive information with confidentiality.
• Collaborative attitude and ability to work effectively in a team environment.

Professional Education And Experience Requirements For The Role Include
• High school diploma or equivalent. Bachelor’s degree in science or public health related discipline, preferred.
• Minimum 2 years of experience in an administrative role with demonstrated success in project management, and reporting.
• Proficiency with the Microsoft Office Suite, advanced skills in SharePoint, Excel and PowerPoint are preferred.

Learn More

UL Research Institutes is a nonprofit organization dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.

Our wholly owned subsidiary, UL Solutions, advances our shared public safety mission. We fund our work through grants, the licensing of standards documents and the business activities of UL Solutions, which conducts testing, verification and certification, and provides training and advisory services, along with data-driven reporting and decision-making tools for customers around the world.

To learn more, visit our websites UL.org
Marietta GA United States

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