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  • 6 days ago

jobs description

locations
Cox’s Bazaar, Bangladesh

time type
Full time

posted on
Posted Today

job requisition id
JR2441349

Hardship Level

D

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

GS5

Staff Member / Affiliate Type

General Service

Reason

Regular > Regular Assignment

Remote work accepted

No

Target Start Date

2024-05-02

Job Posting End Date

May 18, 2024

Standard Job Description

Senior Supply Assistant

Organizational Setting and Work Relationships

The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR).

The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows... instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

– In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.

– Apply UNHCR’s sourcing & procurement strategy when planning for purchase of important commodities and services.

– Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.

– Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain.

– Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.

– Examine purchase requests to ensure conformity and liaise with requesters.

– Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.

– Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.

– Provide information on all procurement activities within the AoR.

– Produce standard asset management reports and other asset information, periodically and when requested.

– Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.

In the Regional Bureaux:

– Track global Supply KPIs for the region and assist in preparation of regional ones, as required.

– Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and provide relevant reports to senior managers.

– Assist Country Operations in MSRP management.

In the Country Operations:

– Ensure local liaison to effectively support the supply activities.

– Assist in the management of the storage of goods according to “best practices” and UNHCR rules and regulations;

– Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.

– Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).

– Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable

Certificates and/or Licenses

Not specified

Relevant Job Experience

Essential

Not specified

Desirable

Not specified

Functional Skills

IT-Computer Literacy

SC-PeopleSoft Supply Chain Management

SC-Supply Planning

SC-Customs clearance

SC-Logistics

SC-Warehouse Management

SC-Asset Management

SC-Fleet Management

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

The Senior Procurement Assistant is responsible for managing and supporting all activities related to the procurement function. This includes planning, market assessment, tendering, evaluation, award, and contract administration. The incumbent oversees over 50 local frame agreements and ensures delivery against annual procurement plans. Working under the supervision of the Associate Supply Officer in Cox’s Bazar, the Senior Procurement Assistant initiates and drafts tender documents, manages stakeholders throughout the procurement process, and prepares submissions for the approval of various Procurement Review Authorities.

Key responsibilities include building and maintaining supportive relationships with internal and external stakeholders. The Senior Procurement Assistant draws on both theoretical knowledge and practical experience to provide workable solutions and procurement support to Requesting Units. A solid understanding of warehouse management, assets/inventory tracking, and logistics network analysis is required.

Additionally, the incumbent supports, implements, and monitors procurement activities within the assigned Area of Responsibility (AoR), making efficient use of available resources. They are also involved in proposing and introducing improvements, drafting contingency plans related to relocation, potential returns, and natural disaster preparedness and response. Close collaboration with other UN agencies, INGOs/NGOs, government partners, and commercial contractors is essential for successful logistics operations.

The candidate must have:

– Excellent drafting, evaluation, and analytical thinking skills.

– Excellent communication, interpersonal skills and refined negotiation skills.

– Organizational skills and attention to detail.

– Time management and prioritization are of paramount importance.

Required languages (expected Overall ability is at least B2 level):

,

,

Desired languages

,

,

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

IT-Computer Literacy, SC-Asset Management, SC-Customs clearance, SC-Fleet Management, SC-Logistics, SC-PeopleSoft Supply Chain Management, SC-Supply Planning, SC-Warehouse Management

Education

Certifications

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

Only Shortlisted candidates will be contacted for the Assessment Exercises for the recruitment of the position, which may include Written/Technical tests and/or Interviews, as applicable for the recruitment of the position.

Functional clearance

This position doesn’t require a functional clearance

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Chattogram Bangladesh

salary-criteria

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