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  • 1 week ago

jobs description

Description

SAIC is seeking a Document Analyst to provide support on-site in the Pentagon in working as part of contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel (OGC...

The candidate will:
• Work daily with the Deputy General Counsel and OGC office staff.
• Provide document indexing and records management support including:
• Develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards.
• Screen, prepare, scan and index legal review files before they are sent for storage and archiving.
• Coordinate records and comply with records management instructions, records retention/disposal guidance, and annual inspection of file plans/records.
• Address security requirements and procedures for properly handling and storing/archiving classified materials with NARA.
• Distinguish classified information from unclassified information when archiving legal files.
• Codify and categorize documents for digital files.
• Convert legal files into electronic form:
• This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks.
• Provide database, indexing, and archival support, to include:
• Analysis of chronological files.
• Review of archival documents.
• Other tasks and assignments may also include:
• Providing administrative support to the OGC office attorneys.
• Assisting with administration including the coordinating, assisting, and filing of legal actions for OGC.
• Providing administrative and records management office support in addressing the workload (e.g., tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff.
• Hand-carrying legal actions to other coordinating offices throughout day.
• Opening and closing actions using the suspense tracking system (STS).
• Performing general editing functions, answering phone calls, escorting non-cleared personnel in the office, maintaining files, and preparing correspondence.
• Making copies, scanning documents, producing files, assisting in scheduling and monthly reports, and maintaining basic office functions.

Qualifications

Required Experience/Skills:
• A high school diploma and at least 5 years or more relevant document analysis/records management experience with the Department of Defense.
• The ability to review, understand, and analyze complex legal and non-legal DoD documents
• Understanding of security requirements and procedures for properly handling and storing/archiving classified materials.
• Familiarity with NARA storage procedures.
• Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management.
• Ability to leverage established relationships with other DoD components and agencies.
• Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.
• Excellent written and oral communication skills required together with proficient research and analytical skills.
• Experience with knowledge of administrative and clerical functions, processes, practices and procedures.
• Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
• Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
• Strong admin skills and a strong ability to multi-task.
• Flexibility to accommodate time-sensitive and mission-critical work.

Clearance Requirements:
• TS/SCI Clearance.
• US Citizenship.

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site
Arlington VA United States

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