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jobs description

The Board Liaison serves as the primary staff support to Princeton Seminary’s Board of Trustees, including the planning and management of board meetings and implementation of effective board governance. The Board Liaison serves as a confidential resource to the Seminary President, Board leadership, and the Secretary of the Seminary, serving as an advisor on board governance and management, as... well as providing a broad scope of administrative leadership to serve the effective functioning of the members of the Board of Trustees. The Board Liaison reports to the Executive Vice President/Secretary of the Seminary.

Essential functions include:

Vital Resource for Board of Trustees Meetings

Plans and manages all aspects of three annual Board of Trustees meetings
• prepares the administrative details and correspondence for board meetings and committee meetings, handling confidential matters with discretion and good judgment;
• coordinates preparation and distribution of all meeting materials, including setting internal deadlines for reports and other elements of board books, communicating with the president, executive leadership team, and their offices to complete the board book;
• prepares briefing materials for board leadership and president, as necessary;
• works with board leadership and Secretary to prepare resolutions that require action by the Board;
• drafts meeting minutes;
• manages meeting budget, including handling expense reports and budget reconciliations;
• collaborates with the Assistant Director of Auxiliary Services on all logistics, including setting schedules, room reservations, menu planning, management of RSVPs, and travel logistics;
• collaborates with the President’s Office and Events & Hospitality team to plan annual off-site meetings, including selecting venue, developing and managing special events, and coordinating travel and hotel accommodations.

Manages records, documents, and other board materials
• maintains all official records of Board proceedings for archival retention, legal, and auditing purposes;
• manages BoardEffect online portal for all board documents;
• facilitates the implementation of surveys, meeting evaluations, and collection of forms and other agreements from board members;
• maintains current policies and board resource library;
• updates board directory.

Supports Effective Board Functioning

Supports Board Membership
• serves as a resource to Board leadership requiring a thorough knowledge of Board policies, administrative procedures, and governance;
• maintains statistical data, attendance records, talent inventory, and other information for board reports and compliance with governance requirements;
• supports Trustee Nominating and Governance Committee (TNGC) and Organizational Development committee to facilitate trustee evaluation process;
• supports TNGC leadership to manage board leadership selection process and committee assignments.

Supports Board Development and Onboarding Process
• in collaboration with the Vice President for Advancement, serves as key staff person to TNGC in support of developing and stewarding the trustee nomination and selection process;
• in collaboration with TNGC and executive leadership, manages new trustee onboarding process and orients new members to board resources, policies, and practices;
• develops ongoing training and development for board leaders, members, and committees.

Facilitates Excellent Communication
• manages board of trustees communications;
• prepares and supports clear, timely communication between the Board and Seminary administration;
• serves as primary point of contact for board members to address questions and provide resources;
• supports outreach to former trustees.

Other Projects, as assigned
• coordinates special events and projects;
• collects and organizes historical data related to board of trustees;
• conducts research for projects and issues, as needed;
• serves as requested on committee, task forces, or other special groups to support the functioning of the board of trustees.

• A Bachelor’s degree in a relevant field, such as strategic communication or higher education administration.
• 5 or more years of experience in a complex organization, preferably in higher education
• Demonstrated experience providing strategic advice and support to senior leaders
• Demonstrated ability to handle highly confidential matters and lead with professionalism, discretion, and exceptional judgment
• Strong project management skills and experience leading or coordinating complex initiatives
• Superior communication skills
• Ability to work collaboratively and build strong relationships with diverse stakeholders
• Proficiency with Microsoft Office Suite and project management tools
• Commitment to the mission and values of Princeton Theological Seminary.

• Master’s degree in a relevant field, such as strategic communication or higher education administration
• Experience with education or non-profit board governance
• Familiarity with theological formation in the context of higher education

This is a part-time position that may be accomplished on campus or in a hybrid capacity. In-person work during three annual board meetings is required
Princeton NJ United States


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