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jobs description

Title: Executive Administrative Assistant President’s Office

Salary Range: $4,014 per month...

Contract Term Length: 12 Months

Standard Hours: 37.5 hours

Work Location: On-Site

FLSA Status: Non-Exempt

College: Hopkinsville Community College

Campus Location: Hopkinsville Community College

Department: Academic Affairs

Total Rewards

Hopkinsville Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The primary purpose of the full time Executive Administrative Assistant – President’s Office is to provide executive level administrative support for Office of the President at Hopkinsville Community College.

Job Duties:

1. Maintain and organize President/CEO’s calendar including meetings, luncheons, special events etc.
2. Compose correspondence (internal, community, and confidential).
3. Greet and assist visitors in the office, over the phone, and via email.
4. Serve as liaison between the President/CEO and general public, faculty, staff, and students.
5. Serve as point of contact for the Hopkinsville Community College Board of Directors for meetings and general communication.
6. Coordinate faculty promotion process in collaboration with Vice President for Academic Affairs and faculty committee chair (includes serving as liaison for Hopkinsville Community College/KCTCS System Office, maintaining updated templates for promotion portfolios, creating timeline, conducting workshops, providing technical assistance, and guidance for faculty navigating the promotion process as well as the promotion review committee).
7. Prepare agenda/materials and record minutes for Cabinet, Board of Directors, Faculty Council, Staff, Leadership Team, and other committees.
8. Collaborate with Vice President for Academic Affairs to prepare for faculty meetings and annual advisory board meeting for all technical programs.
9. Collaborate with Vice President for Student Affairs to prepare for convocation.
10. Manage departmental budget and complete forms associated with purchasing, including monthly credit card report. Manage travel for the President/CEO.
11. Organize, coordinate, and set up meetings/special events.
12. Perform other duties and responsibilities as assigned.

Minimum Qualifications:

1. Bachelor degree with three years related work experience, or equivalent.
2. Demonstrated excellent oral and written communication skills, including pleasant personality and the ability to professionally interact with the public in person, by phone and in written correspondence.
3. Demonstrated excellent organizational skills, and the ability to multi-task.
4. Self-motivated to take initiative, meet deadlines and accomplish tasks with little direct supervision in a steady work environment.
5. Organized with excellent time management skills to efficiently coordinate multiple projects.
6. Excellent computer skills, including Microsoft Word, Microsoft Excel, and database management (i.e., PeopleSoft, OnBase).
7. Demonstrated excellent customer service skills/soft skills.
8. Demonstrated attention to detail.
9. Discretion in handling high level, confidential materials related to the department
Hopkinsville KY United States


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