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jobs description

• Competitive annual salary commencing at $79,699, plus up to 13% superannuation
• Great range of additional benefits, including health & wellness programs, salary sacrifice options, salary packaging arrangements and a fortnightly RDO.

About the Region

Gympie is at the heart of a rapidly expanding region which stretches from rural valleys in our western reaches to the Cooloola Coast. Bordering Noosa and Fraser Coast Local Government areas, we are uniquely positioned to grow whilst still retaining our country charm. Our borders with North and South Burnett, and the Somerset Local Government areas link with our rural lifestyle, where you can enjoy our picturesque smaller townships, or our abundant local history. Our local festivals such as the Gympie Music Muster are renowned both nationally and internationally.

For someone seeking a high quality of life, with pristine natural areas and spectacular beaches, all within reach of Noosa, the Sunshine Coast and Brisbane, we are offering... this unique opportunity.

Officer Events Support

Remuneration: Annual salary commencing at $79,699, plus up to 13% superannuation

Closing Date: Sunday 21st July at 11.00pm AEST

No late applications will be accepted. Only applications received via Council's online application system will be considered. Unsolicited applications from agencies will not be considered.

Role Overview

This role supports the Tourism and Events team to attract, retain and nurture events that deliver social and economic benefit for the Gympie region.

This role is part of a dynamic team that will provide support to the tourism and events team to produce, promote and deliver exhibitions and events including signature and other major events and festivals, celebrations, various productions, conferences, and special functions on behalf of Gympie Regional Council (GRC).

The position will also be an administration support to the Manager Marketing, Communications and Economic Development.

Essential Knowledge & Skills:
• Demonstrated experience coordinating events and public programs.
• Demonstrated administrative and customer service experience relevant to the role.
• Demonstrated time management, risk management and planning skills.
• Demonstrated ability to work independently or in a team in a professional manner with the ability to be tactful and discrete when dealing with matters of a sensitive and confidential nature.
• Proficient in the use of computer software including MS Office suite including processing invoices and monitoring budgets.
• Ability to work proactively and solve problems creatively and efficiently.
• Queensland ‘C’ Class driver’s licence that is current and maintained.

Essential Requirements:

Programming and Planning
• Liaise with internal and external stakeholders including Council staff, volunteers, and contractors to deliver events and activities across the region.
• Support the Tourism and Events team to continually review and improve Council’s approach to engaging audiences and delivering events and across the region.
• Liaise with Marketing and Communications to provide support marketing and promotional activities for events including the collation of copy, images, and associated logos.
• Setup and pack down of events as directed by senior staff.

Event Coordination and Administration
• Carry out the day-to-day administration for events including:
• Responding to enquiries and problem solving.
• Monitoring budgets and tracking of income and expenses.
• Preparation and coordination of event contracts, under the guidance of the Senior Officer Partnerships and Events.
• Coordination of external quotes and invoices as required for each event.
• Create and maintain event databases.
• Prepare and participate in event debrief and reports.
• Program scheduling.
• Evaluating, monitoring, and reviewing council’s events, functions, celebrations and projects, systems, and processes.
• Administration support and duties where required.
• Support the delivery and implementation of events such as Queensland Rally Championship, Mary Street festivals, New Year’s Eve and Australia Day celebrations, and as directed by senior staff.
• Supervision and training of relevant staff, volunteers, and contractors in the conduct of an event or function.

Sector Support
• Coordinate councils’ response to Assistance In-Kind activities.
• Provide support and advice to local event managers and producers developing their own projects.
• Actively engage with a variety of local and industry networks to develop new opportunities.
• Provide assistance in the establishment and development of the region’s events and tourism network.
• Management of the events equipment library, event resources and regional event calendars.
• Establish and sustain productive working relationships with all stakeholders including the local event management sector, other departments of council, private and public organisations, community groups and other customers.
• Provide event support and development tasks as applicable to the role.

Who to Contact

For information regarding the requirements of this role, please contact Council's Coordinator Tourism and Destination Development, Rachel Smith via email rachel.smith@gympie.qld.gov.au

For assistance lodging your application using Council's online system, please contact Council's Officer Recruitment, Sue Rossi on 07-5481 0971 or email sue.rossi@gympie.qld.gov.au

What we offer?
• Nine-day fortnight
• Access to employee health and well-being programs
• Fitness Passport: work out at over 25 local gyms for you and your family at a subsidised rate
• Long service leave after seven years
• Generous superannuation scheme of up to 13 per cent
• Access to salary sacrificing and salary packaging arrangements
• Employee assistance program offering free confidential counselling services for employees and their families.

Our Values
• Accountability
• Communication
• Customer Service Focused
• Integrity
• Teamwork and Collaboration

You will be assessed on your understanding of these values and how you have applied values such as these in your previous employment.

Our Process

Successful applicants will be required to undertake various checks such as skills, qualifications, reference, medical and national police.

Keen to apply

Keen to apply? Simply follow the instructions below:

1) Download and review the above
2) Complete the information below, as requested (please use an individualised email address as using another person's may effect your application, if you do not have one please follow this link to create a Gmail account)
3) Click 'APPLY'
4) Attach your resume, covering letter and a single document containing copies of your qualifications, licences or tickets as applicable.
5) Click 'NEXT' and 'CONFIRM'

Please note before continuing: It is advisable that you prepare your responses in a separate word or text document, saving your work as you go and that you then copy and paste this prepared information in the form before completing the application process. Please keep your responses to a maximum 300 words for each question.

Applications close on Sunday 21st July 2024 at 11.00pm AEST. No late applications will be accepted. Only applications received via Council's online application system will be considered.

Gympie Regional Council is proud to be an Equal Opportunity Employer and our people represent the community which we service. We invite all suitably qualified applicants to apply, including First Nations People, and people from diverse social, cultural and gender backgrounds
Gympie QLD Australia


Apply - Officer Events Support Gympie QLD