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jobs description

Role Overview

The Infrastructure Services Directorate manage in excess of 150 services contracts, including supply panel contract arrangements that service areas of council including Road Maintenance, Open Space Maintenance, Resource Recovery, Buildings and Facilities.

The primary purpose of this role is to ensure that Council derives the expected benefits from its contractual relationships while maintaining compliance with statutory requirements.

The position plays a critical role in facilitating successful contractual relationships, minimising potential disputes and liabilities, and delivering best value for money.

The role directly impacts Council’s financial performance, relationships with third parties, safety culture and organisatonal reputation.

Essential Knowledge & Skills :
• Minimum of Associate Degree, Advanced Diploma or Diploma or at least 5 years relevant experience in contract management / administration.
• Effective communication, negotiation, and interpersonal... skills.
• Exceptional attention to details and talents for accuracy and precision
• High level understanding of contracts in particular AS2124 and AS4000 series, contract governance, contractual language, and the contract lifecycle.
• Critical thinking skills and the ability to research and understand legal and financial implications.
• Superior reading, writing, and language skills.
• Queensland C’ Class driver’s licence that is current and maintained.
• General construction induction (white / blue card).

Essential Requirements :
• Review contracts to fully comprehend the terms and conditions of contracts to ensure a clear understanding of respective obligations, rights, and responsibilities.
• Provide input into the development and finalisation of the contracts.
• Develop and implement, in collaboration with internal stakeholders, appropriate key performance metrics to ensure effective and efficient service delivery.
• Review contracts to ensure the most appropriate contractual arrangements are utilized to deliver best value for money.
• Monitor and ensure compliance with the terms of the contract by tracking performance, timelines, and quality standards to make sure that the contract is executed as agreed.
• Ensure contractors work safely, minimizing the risk of injury and incidents on job sites through pre-qualification of contractors, safety training, safety plans and regular safety inspections and audits of work sites.
• Maintain clear and open lines of communication with all stakeholders to address issues, changes, and disputes promptly.
• Identify potential risks associated with the contract and put in place strategies to mitigate them.
• Monitor and manage the financial aspects of the contract. Ensure that payments are made in accordance with the contract terms and that any financial discrepancies are resolved.
• Maintain thorough records of all activities and transactions related to the contract.
• Provide regular reports and advise senior management on matters requiring attention.

Position Description
Gympie QLD Australia


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