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  • 2 weeks ago

jobs description

Williams Racing is one of the world's leading Formula 1 teams. It exists purely to race in the top echelon of motor racing.

We require an exceptional Executive Assistant to join our dynamic and fast-paced Formula 1 team, where innovation, excellence, and teamwork drive us to success. This will be an exciting role, initially a temp to perm opportunity, a willingness to work between our London office (Soho) and headquarters (Grove, Oxfordshire) to support the Director’s commitments is a prerequisite for the role.

You will anticipate the needs of the Commercial Director to ensure the delivery of key strategic business priorities, organise international travel and itineraries, manage a rapidly changing schedule, and handle day-to-day business with absolute skill and diplomacy. This role offers a unique opportunity to be at the heart of the action, contributing to the commercial success of our team.

Key to success in this role will be working in a pre-emptive and organised manner... keeping an eye on the detail while remaining flexible to manage last-minute plans.

Key Responsibilities
• Manage the Commercial Director’s calendar, appointments, and meetings.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Manage all expenses, credit card reconciliation and race float management as required.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as the first point of contact for the Commercial Director, screening calls, emails, and inquiries.
• Draft, review, and distribute communications on behalf of the Commercial Director.
• Maintain strong relationships with key stakeholders, sponsors, and partners.
• Organize and coordinate events, meetings, and conferences.
• Manage event logistics, including venue selection, catering, and attendee communication.
• Prepare reports, summaries, and analysis as required by the Commercial Director.
• Manage expense reports and budgets related to commercial activities.

About You
• Minimum of 3-5 years of experience as an Executive Assistant, preferably within a high-pressure, fast-paced environment.
• Exceptional organisational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Detail-oriented with excellent problem-solving skills.

In Return, Our Benefits Include
• Pension Scheme
• Long Term Disability Insurance
• Life Assurance
• Private Medical Health
• Travel Insurance
• 26 Days Holiday
• Free Gym
• Subsidised Canteen
• Mercedes Car Scheme and BMW Car Scheme

At Williams, we believe that our people and culture are the secret to success. Our legacy is built on pioneering, a passion for racing, working together to push the boundaries of cutting-edge technology and never giving up - dating right back to our inspirational founder Sir Frank Williams
Wantage United Kingdom


Apply - Executive Assistant (Ideally, temp to perm) Wantage