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Job Summary

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the Harvard campus...

The Museum Facilities portfolio includes the Museum Complex and 4 other buildings housing numerous academic departments including lab spaces, collections, libraries, and museums, some of which are open to the public. The portfolio totals approximately 380,000 Square Feet and a budget of approximately $4.5 million. The Building Manager is responsible for managing a wide range of support functions and all activities relating to building operations, Museum security, building systems, safety, maintenance and services, and facility budget control.

Position Description

The Building Manager:
• Conducts daily building inspection tours to identify deficiencies throughout assigned buildings and assists the Area Manager with anticipating maintenance issues before they arise and prioritizing repairs.
• Oversees building requests for maintenance, emergency repairs, shutdowns, renovations, and scheduling with impacted departments as needed.
• Reviews and tracks work orders via a web-based system. Coordinates with FMO and vendors to schedule maintenance work. Ensures all work is completed in a satisfactory and timely manner. Follows up with building occupants as needed.
• Analyzes, plans, schedules & manages multiple operations projects and renovations, including small – mid-size capital projects. Small projects in the research labs are typically under $100k, mid-size+ projects range from $100k-$600k, but sometimes they are upwards of $1M+.
• Collaborates with and supports Sr. Capital Project Managers working on capital projects.
• Works closely with security and alarm vendors to ensure best practices for Museum security. Oversees security supervisor and guards/workforce. Leads quarterly Museum security meetings. Leads Securitas Account Manager meetings. Coordinates physical security projects, and initiates safety and training programs including AED, MOAB for guards, CPR, Stop the Bleed, and Fire Extinguisher training. Reviews alarm accounts, and is the liaison between Museums and Harvard University Police Department (HUPD).
• Oversees all aspects of day-to-day building operations to ensure that the highest quality of service is provided in support of the faculty, students, and staff. Independent decision-making, management of vendors/contracts, project management, customer relationship management, and effective communications.
• Manages yearly operating budgets totaling approximately $4.5 million in the Museum's portfolio including negotiating contract and labor costs, reviewing invoices and scope of work for accuracy, forecasting future maintenance priorities, and spending accountability on all projects they are assigned to manage.
• Maintains VFA Database for the portfolio, and utilizes data to develop short- and long-term renewal plans that have a substantial impact on the Facilities Conditions Index (FCI) rating.
• Oversees the day-to-day operation of HVAC controls to maintain the preservation of the Museum collections. Manages Siemens vendor relationship/technicians and related projects.
• Responds to emergency situations as appropriate during working and off-hours.

Basic Qualifications
• Minimum of 7 years progressive experience in Building or Construction Management.
• Experience in alterations and renovations of academic museum, science, research, and/or medical facilities is desired along with working knowledge of construction procedures, building code, and life safety requirements.
• Working knowledge of Microsoft Office and Building Automation Systems.

Additional Qualifications And Skills

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
• Bachelor’s degree in Engineering, Construction Management or Planning, or Construction Supervisor license strongly preferred.
• Working knowledge of Bluebeam and CAD/Revit desirable.
• Experience in comprehensive evaluations of university facilities is helpful.
• Familiarity/experience with design, mechanical, and electrical systems, and experience in making recommendations for improvements.
• Solid knowledge of local, state, and federal regulations for operating in an urban area setting within an educational, research-oriented environment.
• Excellent interpersonal skills with the ability to work with all organizational levels.
• Must be able to prioritize and perform under pressure.

Physical Requirements

Walking throughout facilities including stairways, mechanical rooms, roofs etc.

Working Conditions

During emergency situations and severe inclement weather, this position is designated as essential and critical to the operations of the FAS.

Additional Information

To be considered for this position, applicants are encouraged to submit a cover letter and resume.

We regret that we are unable to provide visa sponsorship for this position.

All formal offers will be made by FAS Human Resources.

Work Format Details

This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.


We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:
• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function


Department Office Location

USA - MA - Cambridge

Job Code

329058 Facilities & Oper Manager

Work Format



Administration and Finance

Salary Grade



Office of Physical Resources and Planning


00 - Non Union, Exempt or Temporary

Time Status


Pre-Employment Screening

Criminal, Identity


M-F 9-5

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only
Cambridge MA United States


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